Office Coordinator

5 days ago

Richmond Hill, Ontario, Canada Stock Transportation Full time

About Stock Transportation

Stock Transportation is a leading provider of pupil transportation services, operating over 2,800 school buses and serving 35+ school districts across Ontario, Nova Scotia, and Alberta. Our corporate office in Markham, Ontario, houses the administrative and support functions for the company.

Our Commitment

We are committed to delivering our service promise: getting students to school safely, on time, and ready to learn. Our team is dedicated to providing the highest level of transportation safety, quality transportation, and outstanding customer service.

Job Summary

We are seeking an experienced Office Coordinator to join our team. The successful candidate will be responsible for facilitating and managing the flow of information within our Customer Service Center (CSC). This includes entering data from time sheets, performing daily audits, and maintaining accurate and up-to-date filing systems.

Key Responsibilities

  • Effectively facilitate and manage the flow of information within the CSC
  • Enter data from time sheets on a daily basis
  • Perform daily audits and enter corrections
  • Enter employee and billing information into various computer systems/applications
  • Complete Accounts Receivable, Accounts Payable, and Payroll tasks
  • Generate reports as needed
  • Encourage compliance with company policies and procedures
  • Maintain accurate, orderly, and up-to-date filing systems for all administrative records
  • Maintain security of all files and records
  • Perform various administrative tasks
  • Exhibit the highest ethical best practices and personal integrity; share concerns about suspicious or inappropriate behavior with their supervisor or manager

Requirements

  • High School graduate or equivalent
  • Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
  • Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed
  • Basic clerical and math skills
  • Excellent oral and written communication skills with excellent interpersonal skills
  • Computer literacy, preferably in word processing and spreadsheets
  • Excellent oral communication skills to respond and present professionally to callers and visitors
  • Prioritization, organization, coordination, and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines, and apply protocols to coordinate the flow of materials and correspondence in the Department
  • Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources

What We Offer

Stock Transportation is an Equal Opportunity Employer. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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