Office Coordinator

4 weeks ago

Richmond Hill, Ontario, Canada Korea Goods Trading ( KGT ) Full time
Position Overview

The role of the Administrative Assistant at Korea Goods Trading (KGT) is essential for ensuring the smooth operation of our office. This is a permanent position requiring a commitment of 35 hours per week.

Work Environment

The work setting is primarily within a retail and wholesale establishment, providing a dynamic atmosphere that requires adaptability and a proactive approach.

Key Responsibilities
  • Budget Management: Plan and oversee budgetary allocations and expenditures.
  • Training: Facilitate training sessions for new staff members.
  • Meeting Coordination: Record and prepare minutes for meetings, seminars, and conferences.
  • Appointment Scheduling: Manage and confirm appointments efficiently.
  • Communication: Handle telephone calls and relay messages promptly.
  • Client Support: Address electronic inquiries and provide assistance to clients.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Staff Management: Organize staff consultations and grievance procedures.
  • Payroll Oversight: Supervise payroll administration tasks.
  • Office Organization: Greet visitors and direct them to appropriate contacts or service areas.
  • Filing Systems: Establish and maintain both manual and computerized filing systems.
  • Documentation: Type and proofread various documents, including correspondence and forms.
  • Data Entry: Perform data entry tasks accurately.
  • Customer Service: Provide exceptional service to clients and customers.
  • Recruitment: Assist in recruiting and hiring processes.
  • Database Management: Maintain and manage digital databases effectively.
  • Bookkeeping: Carry out basic bookkeeping duties as required.
  • Project Coordination: Assign, coordinate, and review projects and programs.
  • Operational Management: Plan, organize, direct, control, and evaluate daily operations.
Technical Proficiency

Proficiency in various software applications is essential, including:

  • Google Docs
  • MS Office Suite (Excel, Outlook, PowerPoint, Word)
  • Adobe Photoshop
  • Database software
  • Electronic mail systems
Qualifications

The ideal candidate will possess:

  • A secondary school graduation certificate.
  • Experience in purchasing, procurement, and contract management.
  • Strong skills in correspondence, report writing, and record-keeping.
  • Ability to work independently in a fast-paced environment.
  • Excellent oral and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and manage time effectively.
Personal Attributes

We are looking for a reliable team player who demonstrates:

  • Flexibility and adaptability.
  • Client-focused approach.
  • Dependability and accountability.
  • Due diligence in all tasks.
Work Conditions

Public transportation is available, making it accessible for commuting. The role requires the ability to work under pressure and handle repetitive tasks with minimal supervision.

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