Project Coordinator

17 hours ago

Toronto, Ontario, Canada Toronto Transit Commission (TTC) Full time

Job Information

Job Title: Project Administrative Secretary

Job Summary:

We are seeking a highly organized and detail-oriented Project Administrative Secretary to join our team at the Toronto Transit Commission (TTC). As a key member of our operations team, you will provide administrative support to our project managers and ensure the smooth execution of projects.

Key Responsibilities:

  • Prepare and coordinate project reports, status updates, and other documentation
  • Review and respond to internal and external correspondence
  • Assist in the budget process by coordinating project summaries and budget schedules
  • Act as recording secretary for project team meetings
  • Coordinate meetings with staff and external agencies
  • Prepare and maintain project files using our document control system
  • Liaise with other departments and external suppliers
  • Monitor and track non-budgeted expenditures
  • Prepare documentation for part shipments and retrieval
  • Prepare monthly mileage allowance forms
  • Maintain attendance and vacation records

Requirements:

  • Post-secondary education in Office Administration or equivalent
  • Several years of experience in office administration
  • Sound knowledge of administrative concepts and practices
  • Proficiency in current computer software packages
  • Effective oral and written communication skills
  • Ability to work in a team environment
  • Ability to handle multiple responsibilities and meet deadlines

What We Offer:

  • A commitment to creating a diverse, equitable, and inclusive culture
  • A comprehensive benefits package
  • Support for professional development opportunities

Commitment to EDI:

The TTC is committed to upholding the values of equity, diversity, anti-racism, and inclusion in the delivery of its services and in its workplaces. We encourage applications from all applicants, including members of groups with historical and/or current barriers to equity.

Accommodations:

The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process.

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