Administrative Support Officer
3 days ago
At the University of Ottawa, we are seeking a highly skilled and experienced Senior Officer, Administrative Support to join our team. This is a unique opportunity to work in a dynamic and fast-paced environment, providing administrative support to our faculty and staff.
Key Responsibilities:- Provide administrative support to faculty and staff, including preparing requests for remuneration, administering remuneration for casual and term employees, and verifying payroll reports for accuracy.
- Act as a resource person for the sector, providing guidance on classification, staffing, total compensation, and leave and performance evaluation, as well as interpreting collective agreements and policies.
- Manage material resources, including purchasing goods and services, creating services contracts, and ensuring compliance with relevant policies.
- Maintain an effective filing and records management system, preserving confidentiality and ensuring accurate documentation is available for future reference or audit purposes.
- Prepare various reports on financial transactions, accounts, payroll, budget projections, and human resources-related data to support long-term resource planning.
- Advanced knowledge of administration, accounting, financial, and human resources principles, typically acquired through post-secondary studies in a related discipline or an equivalent combination of education and work experience.
- Minimum 3 years of demonstrated experience in a similar role, with a strong understanding of computer systems and software, including financial systems, spreadsheets, databases, Internet, and e-mail.
- Experience in interpreting, explaining, and applying policies and regulations, as well as working in a unionized environment and interpreting collective agreements.
- Ability to produce high-quality work under pressure while meeting strict deadlines, with strong interpersonal and communication skills, and a high level of discretion.
- Bilingualism – French and English (spoken and written).
We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
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