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Office Coordinator

2 months ago

Ottawa, Ontario, Canada Dr. Vineet Sidhu Dentistry Professional Corporation Full time
About Dr. Vineet Sidhu Dentistry Professional Corporation

We are a dynamic dental practice dedicated to providing exceptional patient care and service. As a key member of our team, the Office Coordinator will play a vital role in ensuring the smooth operation of our office.

Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The successful candidate will be responsible for providing administrative support, coordinating office services, and ensuring the efficient operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the dental team, including scheduling appointments, managing patient records, and preparing correspondence.
    • Assist with the coordination of office services, including supply ordering, equipment maintenance, and facility management.
  • Office Operations
    • Coordinate the day-to-day operations of the office, including managing the front desk, handling phone calls, and responding to patient inquiries.
    • Ensure the office is well-organized and maintained, including managing inventory, supplies, and equipment.
  • Communication and Customer Service
    • Provide exceptional customer service to patients, including responding to their inquiries, resolving issues, and ensuring their needs are met.
    • Communicate effectively with the dental team, including scheduling appointments, coordinating procedures, and sharing patient information.
  • Reporting and Analysis
    • Prepare and analyze reports on office operations, including patient flow, appointment scheduling, and supply usage.
    • Identify areas for improvement and implement changes to optimize office efficiency.
Requirements
  • Education
    • Bachelor's degree in a related field, such as business administration or office management.
  • Experience
    • 1-2 years of experience in an administrative role, preferably in a healthcare or dental setting.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work in a fast-paced environment and prioritize tasks effectively.
    • Proficiency in Microsoft Office and other software applications.
What We Offer
  • Competitive Salary
  • Opportunities for Professional Growth
  • Collaborative and Dynamic Work Environment