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Administrative Support Officer
2 months ago
Job Summary:
The University of Ottawa is seeking an experienced Administrative Support Officer to join its team. As a key member of the Administration, Business Management Services department, you will be responsible for providing administrative support to managers and ensuring the effective implementation of policies and procedures.
Key Responsibilities:
- Payroll Administration: Prepare and process payroll requests, verify payroll reports for accuracy, and liaise with Payroll Services to resolve any discrepancies.
- Human Resources: Act as a resource person for the sector, providing guidance on classification, staffing, total compensation, and leave and performance evaluation. Interpret collective agreements and policies, explain procedures, and facilitate processes.
- Material Resources: Manage material resources, ensuring equipment is available to meet operational needs. Purchase goods and services, and create services contracts, in compliance with relevant policies.
- Records Management: Maintain an effective filing and records management system, preserving confidentiality and ensuring accurate documentation is available for future reference or audit purposes.
- Reporting: Prepare complex reports on financial transactions, accounts, payroll, budget projections, and human resources-related data to support long-term resource planning.
- Documentation: Write and maintain procedure manuals on procedures, processes, and systems related to administrative responsibilities.
Requirements:
- Advanced knowledge of administration, accounting, financial, and human resources principles, typically acquired through post-secondary studies in a related discipline or an equivalent combination of education and work experience.
- Minimum 3 years of demonstrated experience in a similar role.
- Knowledge of computer systems and software, including financial systems, spreadsheets, databases, Internet, and e-mail.
- Experience in interpreting, explaining, and applying policies and regulations.
- Experience working in a unionized environment and interpreting collective agreements.
- Experience in preparing reports.
- Ability to produce high-quality work under pressure while meeting strict deadlines.
- Strong interpersonal and communication skills.
- Strong organizational skills.
- High level of discretion.
- Bilingualism – French and English (spoken and written).
