Accounts Receivable Coordinator

2 days ago

Kingston, Ontario, Canada Queen's University Full time

About Queen's University

Queen's University is a leading research-intensive institution that offers a unique student learning experience. Our employment opportunities are diverse and exciting, spanning multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity-seeking groups, including women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community, and others who reflect the diversity of Canadian society.

Job Summary

The Accounts Receivable and Cash Operations Coordinator is a valuable member of the Finance team in Athletics & Recreation. This position provides support for all of Athletics & Recreation through accounts receivable duties, including follow-up and collection, revenue recognition from various revenue sources, invoicing, reconciliations for balance sheet accounts, journal entries to record deposits, cash and cheque deposits, and petty cash disbursements.

This position transacts a high volume of transactions and ensures that revenue is invoiced, received, and reconciled accordingly. The role is responsible for daily data upload and imports that impact forecasting and evaluations of programming.

Key Responsibilities

  • Acts as the main point of contact for internal financial systems functionality.
  • Reconciles data and advises the Manager of any significant deviations.
  • Maintains financial records and organizes electronic and hard copy financial files for the unit.
  • Ensures data compliance with all policies and procedures.
  • Recommends process improvements to department procedures.
  • Runs sales reports to reconcile data and provide final reports on transactions.
  • Prepares miscellaneous invoices and follows up with statements/collection on outstanding debts.
  • Prepares monthly revenue reports to assist with analyzing and interpreting financial revenue information.
  • Oversees results of point of sale, cash flow, and reconciliation transactions.
  • Audits sales and provides reports.
  • Ensures sufficient petty cash is available and balances it monthly.

Requirements

  • Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
  • More than 2 years and up to and including 3 years of experience.
  • Experience with accounting practices considered an asset.

Job Knowledge and Requirements

  • Practical and applied knowledge of specialized methods and processes.
  • Provide consultation and advice on non-straightforward and/or complex issues.
  • Interaction with others requires interpersonal skills and the ability to understand and influence.
  • Adapt messages to meet the needs of the intended audience.
  • Build relationships, trust, and credibility.
  • Manage own work and may train and review the work of casual employees, work study students, and/or volunteers.
  • Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
  • Participate in project team meetings and develop individual project plans.
  • Lead procedural or technological change within a unit.
  • Identify new problems and seek information and input to fully understand the cause of problems.
  • Identify opportunities to improve the effectiveness and efficiency of work processes.
  • Draw logical conclusions and provide opinions and recommendations.
  • Research equity, diversity, accessibility, and inclusion resources and best practices relevant to the job and unit operations.
  • Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization, and human rights for equity-deserving groups.

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