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Health Promotion Program Coordinator

2 months ago


Kingston, Ontario, Canada Queen's University Full time

About Queen's University

Queen's University is a leading Canadian research institution that offers a unique student learning experience. Our diverse employment opportunities span various areas, including globally recognized research, faculty administration, engineering and construction, athletics and recreation, power generation, and corporate shared services.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity-seeking groups, including women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, and those who identify in the LGBTQ+ community.

Job Summary

A Brief Overview

This role serves as the primary point of contact for the department, handling requests for information, drafting correspondence, and coordinating meetings. The successful candidate will assist with planning and coordinating various events, maintain a calendar for booking conference rooms and classrooms, and perform general accounting and bookkeeping activities, including accounts payable, accounts receivable, invoices, requisitions, and reconciliations.

Key Responsibilities

  • Act as the primary point of contact for the department, handling requests for information, drafting correspondence, and coordinating meetings.
  • Perform general accounting and bookkeeping activities, including accounts payable, accounts receivable, invoices, requisitions, and reconciliations.
  • Assist with planning and coordinating various events, including conferences, workshops, and meetings.
  • Maintain a calendar for booking conference rooms and classrooms.
  • Order office supplies and equipment.
  • Confirm and process expenses and reimbursements, including procurement cards.
  • Assign and maintain key system access.

Required Education and Experience

  • Two-Year Community College Diploma.
  • More than 1 year and up to and including 2 years of experience.

Job Knowledge and Requirements

  • Knowledge and insight of practical methods, techniques, and work processes typically acquired through a combination of technical training and/or work experience.
  • Provide information that requires technical or administrative explanation or interpretation.
  • Attempt to resolve difficult or challenging interpersonal situations or overcome resistance to gain cooperation before referring to others.
  • Manage own work effectively and follow through on commitments, using available resources.
  • May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
  • Resolve recurring problems and situations using established procedures and guidelines.
  • Bring forward problems, obstacles, or challenges to work completion in a timely manner so deadlines continue to be met.
  • Break down concrete issues into parts and select the best solution from clear alternatives and past practices.
  • Acknowledge and respect diverse cultural traditions and beliefs.
  • Question attitudes, comments, and behaviors that are discriminatory and seek out appropriate resources to remove them from the workplace.