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Administrative Coordinator

2 months ago

Kingston, Ontario, Canada Cityflats Asset Management Full time
About Cityflats Asset Management

Cityflats Asset Management is a real estate investment management firm dedicated to delivering long-term value to our investors, partners, and communities.

We acquire, develop, construct, and manage institutional-grade real estate projects with a focus on purpose-built rental apartments in southeastern Ontario.

Led by an experienced management team and supported by a network of strategic partners, Cityflats aims to be among the most sought-after and trusted real estate investment management firms for Canadian accredited investors.

About This Role

The successful candidate will be an integral team member, responsible for creating and defining processes across all departments and executives for a family of companies.

As a growing business, there will be regular cross-over to most, or all, aspects of the business, including acquisitions, leasing, development, financing, construction, and operations.

As familiarity with the business and role grows, there will be opportunities for increased responsibilities within the organization.

Key Responsibilities
  • Assist various departments with administrative and finance activities
  • Assist with the company's accounting system
  • Participate in Accounts Payable, Accounts Receivable, bank reconciliation, HST filing, and corporate remittance processes
  • Assist Cityflats Construction Management, Property Management, and Asset Management division
  • Assist with onboarding/offboarding staff, human resource, and payroll software
  • Coordinate office contracts, services, maintenance, and office inventory
  • Organization and document management and coordination of IT services
  • Review, modify, and prepare comprehensive templates, letters, reports, presentations, and other correspondence materials
  • Work collaboratively with other departments and executives
Requirements
  • Post-Secondary Education in Administration is preferred
  • 2+ years of administrative experience in a professional office environment
  • Experience in Sage and Human Resource or Payroll Software is considered an asset
  • Proficiency with MS Office (Excel and Word), and Adobe products
  • Excellent organizational and time management skills, with the ability to manage varying tasks simultaneously
  • Excellent oral and written communication and presentation skills with the ability to work independently or as part of a team
Benefits
  • Salary Range $45,000 - $60,000 & Based on experience
  • Health and Dental Benefits
  • Healthcare/wellness spending account
  • RRSP matching