Administrative Support Specialist

3 weeks ago


Vaughan, Ontario, Canada Frontier Bakery Full time

We are seeking an Administrative Support Specialist to join our team at Frontier Bakery. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing office procedures and routines.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • College/CEGEP education
  • 7 months to less than 1 year of experience, or equivalent experience
  • Excellent oral and written communication skills
  • Ability to multitask and work under pressure
  • Attention to detail and accuracy
  • Reliability and organizational skills
Working Conditions
  • Fast-paced environment
  • Tight deadlines
  • Repetitive tasks
Personal Suitability
  • Ability to work in a team environment
  • Excellent communication and interpersonal skills
  • Organized and reliable


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