Office Administrator

4 weeks ago

Ottawa, Ontario, Canada Black & McDonald Full time

About this role:

Black & McDonald is seeking a full-time Office Administrator to join our team in Ottawa, Ontario. This is a contract position for a duration of one year.

This opportunity relates to the ESAP project, which focuses on the modernization of the heating and cooling energy distribution systems to over 80 buildings in the National Capital Region. The project involves design and construction of four new central heating and cooling plants plus associated distribution piping networks over a period of five years, under a Joint Venture Partnership with another leading major Contractor.

As an Office Administrator, you will be responsible for assisting in maintaining a productive and efficient office operations and will report directly to the Project Controls Manager. Training will be provided.

Key responsibilities include:

  • Coordinate onboarding for new employees, including preparing onboarding materials, arranging new hire and safety orientation, and completion of new hire paperwork;
  • Prepare various types of employment change letters and staff announcements;
  • Support the implementation and coordination of various HR programs/initiatives;
  • Manage office supplies and equipment inventory and place orders as necessary;
  • Assist and coordinate purchasing of project equipment, maintenance, and services;
  • Receive and sort incoming mail and deliveries;
  • Organize and schedule meetings and events;
  • Assist in the creation, management, and receipt of Purchase Orders;
  • Receive and validate vendor invoices, assist with accounts payable;
  • Ensure timesheets are completed by employees and entered into the payroll system weekly;

Competency requirements include:

  • Communicates Effectively;
  • Customer Focus;
  • Teamwork and Collaboration;
  • Values and Respects Others;

Required skills and abilities include:

  • Ability to obtain a Government Security Clearance;
  • Post-secondary education in a related field such as Office Administration or relevant experience;
  • 1-3 years' experience with payroll and/or time keeping;
  • Experience in construction/facility management is considered an asset;
  • Proficiency in the use of Microsoft Office applications (Word, PowerPoint, Excel, Outlook etc.);
  • Excellent verbal and written communication skills;
  • A team player, committed to working in a quality environment;

We welcome and encourage applications from persons with disabilities. Accommodations are available upon request.

Black & McDonald offers a competitive compensation and benefits package, a family business with family values, team events and outings year-round, interesting and challenging work, empowered people with ambitious goals, and long-term stability.

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