Office Administrator

3 weeks ago

Ottawa, Ontario, Canada ADVEX SOLUTIONS LIMITED Full time
Job Title: Office Administrator

We are seeking an experienced Office Administrator to join our team at ADVEX SOLUTIONS LIMITED. The successful candidate will be responsible for providing administrative support to our office, including tasks such as:

  • Implementing new administrative procedures
  • Reviewing and evaluating new administrative procedures
  • Delegating work to office support staff
  • Establishing work priorities and ensuring procedures are followed and deadlines are met
  • Carrying out administrative activities of the establishment
  • Administering policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Coordinating and planning for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assisting in the preparation of operating budgets and maintaining inventory and budgetary controls
  • Assembling data and preparing periodic and special reports, manuals, and correspondence
  • Performing data entry
  • Training staff
  • Overseeing and coordinating office administrative procedures
  • Resolving conflict situations
  • Commissioning systems and components
  • Monitoring and evaluating
  • Planning and controlling budget and expenditures
  • Establishing and coordinating administrative policies and procedures
  • Conducting research
  • Analyzing incoming and outgoing memoranda, submissions, and reports
  • Preparing reports and other documents for consideration and presentation to executive committees and boards of directors
  • Compiling data to prepare documents

The ideal candidate will have:

  • 1 to 2 years of experience in an administrative role
  • Excellent communication and interpersonal skills
  • Ability to multitask and prioritize tasks
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office and other software applications

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is looking for a challenging and rewarding role, please submit your application.

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