Administrative Support Specialist
2 days ago
We are seeking an experienced Administrative Support Specialist to join our team at Southfort Inn. This is a permanent full-time position working 35 hours per week, with a competitive salary and benefits package.
About the RoleThe successful candidate will provide administrative support to our management team, focusing on office administration, payroll, and records management. They will also be responsible for coordinating office services, preparing operating budgets, and assembling data for reports and correspondence.
This role requires excellent organizational skills, attention to detail, and the ability to work under pressure with tight deadlines. The ideal candidate will have experience in Quick Books and MS Office, as well as strong communication and interpersonal skills.
Key Responsibilities- Provide administrative support to management, including answering phones, responding to emails, and preparing correspondence;
- Coordinate office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services;
- Prepare operating budgets, maintain inventory and budgetary controls, and assist with financial planning and reporting;
- Assemble data and prepare periodic and special reports, manuals, and correspondence;
- Perform data entry and maintain accurate records;
- Oversee and coordinate office administrative procedures, including payroll administration;
- Assist with training and development of junior staff members.
- Bachelor's degree or equivalent experience in a related field;
- Minimum 1 year of experience in office administration, preferably in a hotel or hospitality environment;
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines;
- Strong communication and interpersonal skills, with the ability to work effectively with colleagues and clients;
- Proficiency in Quick Books and MS Office, with experience in payroll administration and record-keeping;
- Ability to work independently and as part of a team, with a high level of discretion and confidentiality;
- Familiarity with government access to information and privacy legislation, and ability to administer policies and procedures related to record releases.
- Competitive salary: $45,000 - $60,000 per year, depending on experience;
- Benefits package, including health, dental, and vision insurance, as well as retirement savings plan;
- Opportunities for professional development and growth within the company;
- A dynamic and supportive work environment, with a focus on teamwork and collaboration.
If you are a motivated and organized individual with a passion for administration, please submit your resume and cover letter to us by [insert deadline]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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