Executive Coordinator

2 weeks ago

Hamilton, Ontario, Canada Hillfield Canadian Immigration Corporation Full time
About the Job

At Hillfield Canadian Immigration Corporation, we are seeking a highly organized and detail-oriented Executive Coordinator to join our team. As an Executive Coordinator, you will play a vital role in ensuring the smooth operation of our daily activities.

Job Responsibilities
  • Coordinate and plan seminars, conferences, and other events.
  • Work closely with the HR department to ensure that their activities meet the organization's goals.
  • Manage and distribute mail and other materials efficiently.
  • Develop and implement policies and procedures to maintain a well-organized office environment.
  • Record and prepare minutes of meetings, seminars, and conferences accurately.
  • Schedule appointments and confirm them with relevant parties.
  • Handle phone calls, relay messages, and respond to electronic inquiries promptly.
  • Gather and compile data, statistics, and other information as needed.
  • Order office supplies and maintain inventory levels.
  • Provide excellent customer service to clients and internal staff members.
  • Collaborate with the marketing department to understand and communicate marketing messages effectively.
  • Recruit and hire workers, as well as perform related staffing actions.
  • Maintain and manage digital databases to ensure accurate and up-to-date information.
  • Supervise and lead office and volunteer staff to achieve team goals.
Requirements
  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 7 months to less than 1 year.
Preferred Qualifications
  • Previous experience in an administrative or coordinator role.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
Compensation and Benefits

We offer a competitive salary of $45,000 - $55,000 per year, depending on experience, as well as a comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

This is a permanent position with a regular schedule of 40 hours per week. The language of work is English.

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