Program Administrator

2 weeks ago

Ottawa, Ontario, Canada Taggart Group of Companies Full time

Job Title: Program Administrator

Company: Taggart Group of Companies

Reports to: Program Manager

Location: Construction environment

Work Description:

The Program Administrator is responsible for supporting the Program Manager and site representatives in day-to-day administration for ongoing construction projects. This includes overseeing site contract reporting, verifying incoming project documentation, and providing support in planning, coordinating, and supervising construction activities.

Key Responsibilities:

  • Act as liaison between site construction/subcontractor teams and program managers.
  • Assist Program Manager in planning, coordinating, and supervising construction activities.
  • Maintain database for plans, specifications, cost, and material estimates, subcontracts, and reports.
  • Collect data on site to support accurate preparation and tracking of budgets.
  • Assist Program Manager in preparation of progress payment certificates, final payment certificates, sub-contractor's PPCs, and extra work orders.
  • Arrange and conduct construction field services/inspections as required.
  • Process material packing slips.
  • Update Program Manager of daily progress and changes on job sites.
  • Record and organize documentation for additional work to be done – support Program Manager in preparation of extra work reports and billing.
  • Provide support to Program Manager in preparation for site meetings or other related construction meetings.
  • Ensure revised drawings and specifications are distributed to site and all foremen have updated revisions of documents on site.
  • Assist in creating and organizing work orders for Clean and CCTV work and maintain database for CTSpec.
  • Markup Construction drawings for field use and allocating work to internal and external crews.
  • Complete detailed reviews including but not limited to structure reports, water distribution, and CCTV reviews provided by job consultants and owners.
  • Assist in daily as needed direction in regard to work scope from Combo and CCTV unit keeping in line with stakeholder requirements.
  • Assist in directing the preparation, processing, and formatting of CCTV reports.
  • Prepare and submit CCTV reports to clients.
  • Occasionally perform physical tasks including lifting manhole, catchbasin, and valve covers as needed for inspections and sign off.
  • Maintain duties related to Occupational Health & Safety Act and Regulations for construction projects, including participation on accident investigation and reporting, health and safety committee meetings, claims management, etc.
  • Coordinate and maintain scheduling of Utility Locates for various construction sites.
  • Perform additional assignments per manager's direction.

Education and Experience Requirements:

  • Post-secondary education in administration or in construction project management or related field would be an asset.
  • Experience in heavy civil construction projects would be an asset.
  • Strong client-facing and internal communication skills.
  • The candidate should possess excellent written and verbal communication skills.
  • Detail-oriented, solid organizational skill, multitasking skills, and the ability to prioritize is key to this role.
  • Proficient working knowledge of Microsoft Office is required. Understanding of other Project Management tools would be an asset.

Work Environment:

  • Construction environment can be difficult conditions, loud, busy, and will also require both outdoor and indoor work.
  • Manual dexterity required – Moving from site to site in construction areas can be challenging.
  • Providing service to several people or departments, working under many simultaneous deadlines.
  • Sitting or standing for long periods of time at workstation.

Application: All candidates are asked to apply via the following link: . Any questions regarding the position can be directed to . We thank all candidates for their interest, however only applicants selected for an interview will be contacted. For more information on our company, please visit: .

Accommodation: The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, physical or mental handicap, or financial ability.

In accordance with the Accessibility for Ontarians with a Disabilities Act, we're committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to with your request. Your information will be treated as confidential.

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