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Office Manager and Administrative Assistant

2 months ago

Ottawa, Ontario, Canada D&A Business Management Solutions Full time
About the Role

We are seeking a highly organized and detail-oriented Office Manager to join our team at D&A Business Management Solutions in Ottawa, ON. As a key member of our administrative team, you will be responsible for providing exceptional support to our President and ensuring the smooth operation of our office.

Key Responsibilities
  • Manage day-to-day office operations, including administrative tasks and office equipment maintenance
  • Provide executive-level administrative support to the President, including scheduling, correspondence, and data entry
  • Answer phone calls and respond to client inquiries in a professional and timely manner
  • Coordinate events and activities as needed, ensuring seamless execution and excellent customer service
  • Prepare and send client billings and invoices, as well as perform bank deposits and collections
  • Manage Accounts Payable and Accounts Receivable, ensuring accurate and timely processing
  • Run the employee billing system, ensuring timely data entry, tracking, and billing
  • Order software and office supplies as needed, and track renewal dates for client software
  • Perform various other administrative tasks as required, including data entry, filing, and record-keeping
Requirements
  • Excellent communication skills, both verbal and written, in English and French
  • Experience in administrative assistance, preferably in a business management or consulting environment
  • Proficient in office administration tasks, including bookkeeping and accounting software (Sage 300)
  • Ability to multitask, prioritize tasks, and maintain attention to detail
  • Diploma or degree in business administration, accounting, or a related field
What We Offer

As a valued member of our team, you will enjoy a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package.