Administrative Services Manager

7 days ago


Thunder Bay, Ontario, Canada MaRayTech Consulting Ltd. Full time
About Us

MaRayTech Consulting Ltd is an IT services company specializing in the financial sector, primarily serving banks, FinTechs, and insurance companies. We strive to deliver exceptional services by fostering a collaborative work environment.

The Role

Our Administrative Services Managers play a crucial role in ensuring the smooth operation of our office. Responsibilities include:

1. Managing daily office operations to guarantee efficiency and effectiveness.
2. Leading a small team, providing guidance and support to ensure high performance standards are met.
3. Overseeing client records and ensuring compliance with relevant regulations in the financial services industry.
4. Organizing office tasks such as correspondence, scheduling, and meeting administration.
5. Implementing company policies and procedures to maintain a productive work environment.
6. Responding to customer inquiries, resolving issues, and escalating as necessary to maintain high customer satisfaction.
7. Assisting with audit preparation, internal reporting, and other critical documents.
8. Supporting Financial Advisers and other employees with administrative duties to meet priorities and deadlines.
9. Enhancing office performance by effectively managing resources and driving continuous improvement.
10. Collaborating with other teams and departments to ensure seamless operations and improved client experience.
11. Maintaining office supplies, tools, and services to ensure a well-stocked and organized workspace.

Your Mission

As an Administrative Services Manager, you will be responsible for maintaining efficient office procedures suitable for a hybrid workplace. Key qualifications include sound financial judgment, outstanding communication skills, personal credibility, proficiency in complex databases and Microsoft Office, and ability to meet deadlines.

MaRayTech Consulting is committed to equality and welcomes applications from under-represented groups, including women and minority ethnic communities.

  • Thunder Bay, Ontario, Canada Sienna Senior Living Full time

    At Sienna Senior Living, we are committed to enhancing the daily lives of our residents. We believe that dedicated leaders and their teams play a vital role in achieving this mission.Job SummaryWe are seeking an exceptional Administrative Services Coordinator to fill a key management position. As a crucial member of our team, you will be responsible for...


  • Thunder Bay, Ontario, Canada Alliance for Healthier Communities Full time

    Job SummaryWe are seeking a highly skilled and experienced Manager of Counselling Services to join our team at Centretown CHC. The successful candidate will be responsible for providing leadership to the Mental Health Counsellors, administrative and support staff, and overseeing the day-to-day operations of the teams.The Manager of Counselling Services will...


  • Thunder Bay, Ontario, Canada MaRayTech Consulting Ltd. Full time

    MaRayTech Consulting Ltd is a dynamic IT services company specializing in the financial sector, primarily serving banks, FinTechs, and insurance companies.About UsWe are seeking an Administrative Assistant - Data Management to contribute to our team by handling administrative and data-related duties.The chosen candidate will be responsible for compiling...


  • Thunder Bay, Ontario, Canada Canadore College Full time

    Job SummaryThe Administrative Coordinator provides high-level administrative support to the Vice President, Academic. This role oversees daily operations, manages meeting and working files, and schedules internal and external activities. The successful candidate will have excellent organizational and communication skills, with a strong ability to work...


  • Thunder Bay, Ontario, Canada Home and Community Care Support Services Full time

    About the JobAs a Human Resources Coordinator, you will be responsible for supporting employees throughout their entire employment lifecycle, from onboarding to exiting. You will also conduct corporate orientation sessions, provide recruitment support, administer benefits and pension programs, and promote health and safety practices.In addition, you will...

  • Case Manager

    1 week ago


    Thunder Bay, Ontario, Canada Ontario Municipal Social Services Association Full time

    Case Manager (City of Kingston)Job Title: Case Manager (Up to 2)Job Number: J0225-0291Job Code: 09B026Job Category: Social ServicesDepartment: Housing and Social ServicesLocation: Onsite - 362 Montreal St.Bargaining Unit: CUPEJob Type: Full TimeEmployment Type: ReplacementNumber of Positions: 2Hours of Work: 35 hrs/wkSalary: $31.49 - $39.25/HourClosing Date:...


  • Thunder Bay, Ontario, Canada Alliance for Healthier Communities Full time

    About the RoleWe are seeking a highly skilled and experienced Mental Health and Addiction Services Manager to join our team at Centretown CHC. The successful candidate will be responsible for managing the Mental Health, Substance Use Health and Additions teams, which include Mental Health Counsellors, administrative and support staff.The Mental Health and...


  • Thunder Bay, Ontario, Canada Advantage Personnel Full time

    Job Title: Purchasing/Administrative CoordinatorLocation: Stoney Creek, ON - South Service Rd & Millen DrSalary: $45,000 - $50,000/year (based on experience)Shift: Monday - Friday 8:00am - 4:30pm, in officeJob Type: Permanent Hire OpportunityWe are hiring a Purchasing and Administrative Coordinator for our client in Stoney Creek. This company distributes...


  • Thunder Bay, Ontario, Canada Jones Insurance Full time

    The Reception & Administrative Specialist (RAS) is pivotal at Jones Insurance. This position encompasses advanced level reception and administrative tasks including some support to specific financial processes. The chief responsibility of the RAS is to ensure a memorable experience for all our clients and visitors while contributing meaningfully to the PL...


  • Thunder Bay, Ontario, Canada Jones Insurance Full time

    The Reception & Administrative Specialist (RAS) is pivotal at Jones Insurance. This position encompasses advanced level reception and administrative tasks including some support to specific financial processes. The chief responsibility of the RAS is to ensure a memorable experience for all our clients and visitors while contributing meaningfully to the PL...


  • Thunder Bay, Ontario, Canada Jones Insurance Full time

    The  Reception & Administrative Specialist (RAS)  is pivotal at Jones Insurance. This position encompasses advanced level reception and administrative tasks including some support to specific financial processes. The chief responsibility of the RAS is to ensure a memorable experience for all our clients and visitors while contributing meaningfully to the...


  • Thunder Bay, Ontario, Canada Jones Insurance Full time

    The Reception & Administrative Specialist (RAS) is pivotal at Jones Insurance. This position encompasses advanced level reception and administrative tasks including some support to specific financial processes. The chief responsibility of the RAS is to ensure a memorable experience for all our clients and visitors while contributing meaningfully to the PL...


  • Thunder Bay, Ontario, Canada Canacre Full time

    Join the Canacre team in an exciting role working on leading edge infrastructure projects.We are technical experts in land, energy, and transportation development delivering accurate, innovative, and agile solutions to our partners. We provide land acquisition, geospatial mapping, data management, web-based GIS, community relations, land feasibility studies,...


  • Thunder Bay, Ontario, Canada EQ Bank | Equitable Bank Full time

    At EQ Bank | Equitable Bank, we're revolutionizing the banking experience. Our team is passionate about innovation and creating a better future for Canadians.The Corporate Legal Assistant will play a vital role in supporting our Law and Board Services teams, ensuring seamless administrative operations and excellent customer service.Key Responsibilities:-...


  • Thunder Bay, Ontario, Canada TBT Engineering Limited Full time

    Join our exciting, fast-paced organization supporting engineering, technology, and earth sciences in Northwestern OntarioThe successful candidate will assist with preparing, calculating, and processing invoices. Full Description Working with our Administration team, the Invoicing Administrator will perform duties related to preparing, calculating, and...


  • Thunder Bay, Ontario, Canada YMCA of Northeastern Ontario Full time

    **Overview**The YMCA of Northeastern Ontario is a community-driven organization that has been serving our local communities for over 180 years. We are committed to supporting our families, children, adults, youth, and seniors through various programs and services.As a charity, our values and purpose drive everything we do. We strive to help individuals...

  • office manager

    3 weeks ago


    Thunder Bay, Ontario, Canada Jones Insurance Full time

    The  Reception & Administrative Specialist (RAS)  is pivotal at Jones Insurance. This position encompasses advanced level reception and administrative tasks including some support to specific financial processes. The chief responsibility of the RAS is to ensure a memorable experience for all our clients and visitors while contributing meaningfully to the...

  • office manager

    3 weeks ago


    Thunder Bay, Ontario, Canada Jones Insurance Full time

    The  Reception & Administrative Specialist (RAS)  is pivotal at Jones Insurance. This position encompasses advanced level reception and administrative tasks including some support to specific financial processes. The chief responsibility of the RAS is to ensure a memorable experience for all our clients and visitors while contributing meaningfully to the...

  • Office Manager

    2 weeks ago


    Thunder Bay, Ontario, Canada MaRayTech Consulting Ltd. Full time

    We are MaRayTech Consulting Ltd, an IT services company specialized in the financial sector, mainly serving banks, FinTechs, and insurance companies.About the roleOur office managers help with administrative tasks like writing letters, keeping track of finances, organizing appointments, and overseeing filing systems. Although no two days will ever be the...


  • Thunder Bay, Ontario, Canada Tbwa ChiatDay Inc Full time

    VGW is a fast-growing technology company and creator of market-leading online social games. With offices across Australia, San Francisco, Toronto, Malta, and the Philippines, we are on a mission to be the biggest gaming company in the worldDue to major growth, we are expanding our Technology Support team in Toronto and currently looking for a Senior IT...