Strategic Events Coordinator

1 month ago

Old Toronto, Ontario, Canada TalentSphere Staffing Solutions Full time
Strategic Events Coordinator

Join TalentSphere Staffing Solutions as a Strategic Events Coordinator and contribute to the success of our clients' events.

As a key member of our team, you will be responsible for conceptualizing and managing the planning, administration, and logistics for various local, regional, and international events. Your primary goal will be to provide outstanding customer service to clients and collaborate with internal communications to ensure seamless event execution.

Key Responsibilities:

  • Develop creative concepts for signature global events that align with and support the Foundation's brand.
  • Manage venue negotiations, book event spaces, arrange food and beverages, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor to meet the quality expectations of the Foundation.
  • Research venues, coordinate and conduct site visits, and identify resources to help staff decide about event possibilities.
  • Collaborate with the Corporate Communications team to enhance social media and online strategies for programs and events.
  • Manage and assist with on-site production and cleanup for events, as necessary.
  • Conduct post-event evaluations and incorporate findings into ongoing event strategy.
  • Assist with developing periodic reports for the Head of Stakeholder Engagements and Events.
  • Serve as liaison with vendors on event-related matters.
  • Keep track of event finances, including cheque requests, invoicing, and reporting.
  • Prepare detailed budgets and timelines for each event and provide periodic progress reports.

Requirements:

  • 7+ years' experience managing mid- to large-scale events.
  • Experience and knowledge to create high-impact events.
  • Ability to prioritize and coordinate tasks while remaining adaptable and flexible.
  • Ability to manage multiple projects simultaneously while being flexible and adaptable.
  • Ability to accomplish projects with little supervision.
  • Demonstrated high confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
  • Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the Foundation's values.
  • French speaking is an added advantage.
  • Computer proficiency – ability to use the latest versions of Microsoft Word, Excel, PowerPoint, Adobe Acrobat, etc.

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