Payroll and Benefits Manager
4 weeks ago
About the Role:
Aird & Berlis LLP is seeking a highly skilled Payroll and Benefits Manager to join our team. As a key member of our finance department, you will be responsible for overseeing all aspects of payroll and benefits administration, ensuring compliance with relevant legislation and industry standards.
Key Responsibilities:
- Oversee the preparation and administration of semi-monthly payroll for approximately employees using UKG Pay/HR software.
- Stay up-to-date on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
- Define payroll and audit standards and procedures, train and manage team performance, and oversee staffing decisions, ensuring team productivity aligns with department goals.
- Perform audits on data and updates in UKG, including new hire, direct deposit, salary and benefit changes, garnishments processing, tax forms, and terminations setups.
- Prepare monthly reconciliation of remittances and filing to all Government agencies.
- Perform all payroll-related accounting procedures, including GL Payroll account reconciliations and journal entries.
- Conduct year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for, including salaries, taxes, benefits deductions, and other payroll-related expenses.
- Timely preparation and distribution of year-end employee tax slips and forms.
- Support Executives and Directors in annual salary review process.
- Maintain detailed records and documentation for audit purposes in accordance with statutory requirements.
- Provide support to all areas of the firm for any payroll-related questions or inquiries.
Benefits Administration:
- Oversee and administer employee programs such as life, group health and dental benefits, AD&D, Short and Long Term disability, Fitness, RRSPs.
- Assist senior executives and/or Director of HR in preparations to meet with Insurance Brokers/Providers for annual benefits plan renewals and/or changes.
- Act as Liaison between employees and health, dental, life, AD&D, disability, and retirement providers regarding questions on enrolment, termination, the status of claims, and plan design.
- Coordinate and process online enrolment for new employees, including distribution of materials, arrangement of onsite provider representation when required, and updating of plan documents.
- Communicate and assist employees with enrollment, changes, and routine questions regarding all benefit programs.
- Assist active employees and retirees with health, dental, vision, AD&D, life, short and long term disability, and optional life insurance enrolment, claims filing, and claims issues.
- Communicate with terminated employees the benefit conversion options and processes required paperwork. Process necessary paperwork for the families of deceased employees.
- Review health plan invoices for accuracy. Resolve discrepancies and administrative issues relating to incorrect billing with carriers.
- Provide updates to benefit providers.
- Manage relationships with all external benefit providers, brokers, and other agents.
- Reconcile benefits-related accounts and verification of year-end reports.
Personnel Management:
- Responsible for training, management, and performance reviews for payroll and benefits personnel.
Requirements:
- Post-secondary and/or professional training in Business, Payroll, Human Resources, or related field.
- Minimum 5 years' payroll experience.
- Minimum 2 years management or supervisory experience.
- Payroll Compliance Practitioner (PCP) or Payroll Leadership Professional (PLP) designation.
- Sound knowledge of legislation relevant to employment practices and payroll administration.
- Proficient with MS Office applications, with advanced knowledge in Excel.
- Working knowledge of UKG Pay/HR software preferred.
- Law firm experience preferred or professional industry experience.
- Ability to handle time pressure situations and stress of multiple demands.
Skills:
- Microsoft suite of applications.
- Excellent communications skills, verbal and written, and must respond appropriately in pressure situations with a calm and steady demeanor.
- Ability to work with and identify confidential information.
- Professional attitude and ability to manage multiple priorities in a demanding, fast-paced environment.
- Ability to work independently and as part of a team.
- Ability to problem solve.
- Strong interpersonal skills.
- Organized.
- Detailed.
Why You Should Apply:
- Opportunities for growth and on-the-job training and development.
- Competitive compensation and benefits package.
- We pride ourselves on being a mid-sized firm with a family feel.
- Active involvement in our community with opportunities to volunteer.
- Mentor program.
- Wellness programs.
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