Payroll and Benefits Manager
4 weeks ago
As the Sr. Manager, Payroll and Benefits, you will oversee the accurate and timely processing of payroll transactions, ensuring compliance with provincial, federal, tax, and employment standard laws across Canada. You will play a crucial role in supporting our diverse workforce and implementing audit practices, payroll processing enhancements, Human Capital data analysis, and Company benefit and pension programs.
Key Responsibilities:
Lead and oversee the accurate and timely processing of payroll for all employee categories (full-time, part-time, seasonal) in compliance with legislative standards.
Lead the evaluation and integration of new payroll technologies to streamline operations, with a focus on automating routine processes to enhance efficiency.
Support HR/Payroll system effectiveness as the subject matter expert, particularly for ADP WFN, ensuring system security and data integrity.
Conduct thorough year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for, including wages, taxes, benefits deductions, and other payroll-related expenses.
Oversee the application as it relates to payroll, leave, and time.
Stay updated on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
Define payroll and audit standards and procedures, manage team performance, and oversee staffing decisions, ensuring team productivity aligns with departmental goals.
Perform regular payroll reconciliations to ensure accuracy in financial reporting and compliance with audit requirements.
Monitor and manage employee leaves of absence, ensuring accurate tracking and compliance with employment standards.
Manage all employee leave policies and practices.
Pension Administration:
Plan, manage, control, and monitor all aspects of the pension plans ensuring operational oversight and leadership of the pension and payroll team.
Act as the pension contact for all Payroll enquiries with the Ontario Pension Board and OPTrust.
Administer the defined pension plan, ensuring compliance with all legal and regulatory requirements and alignment with strategic financial planning.
Provide support on pension-related matters and completes adjustments.
Identify any areas of improvement within pension processes, develop relevant solutions, and lead the implementation of new processes and systems updates.
Benefits Administration:
Lead the comprehensive administration of all employee benefits programs as per the benefit plan.
Ensure that all benefits are administered in alignment with company policies, government regulations, and best practices.
Oversee the enrollment process, ensuring that it is efficient, accurate, and user-friendly for all employees.
Regularly audit benefits plans participation, costs, and invoices against payroll deductions and premiums to identify discrepancies and resolve issues promptly.
Collaborate with the finance department to ensure accurate financial reporting and budgeting for benefits expenses.
Lead the Payroll & Benefits Budget preparation process and manage the accrual process.
Audit & Reporting:
Accountable for establishing and overseeing Payroll and Pension audit principles and processes for pay processing cycle, pension administration, and reporting, and compliance with all legislative payroll/pension reporting and remittance obligations.
Guaranteed timely preparation and distribution of year-end employee tax slips and forms.
Creates analytics related to Pension and Benefit statistics, cost implications, and provides reporting as requested, including but not limited to, Benefit experience tracking and trend analysis on a monthly, quarterly, and annual basis.
Leading and guiding the team for reconciliation processes.
Maintain and provide daily records, federal payroll statistics, and assists in gathering data for the preparation of reports for Government reporting and for senior management.
Troubleshooting issues pertaining to payroll and pension reporting.
Oversees the reconciliation of the general ledger payroll accounts and payroll bank account.
Working with Finance, performs post payroll analysis on each bi-weekly payroll with critical analysis on trends or issues.
Designs full payroll dashboard on key KPI to Management
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