Administrative Coordinator

4 weeks ago


Oakville, Ontario, Canada GREAT LAKES DENTISTRY Full time

About the Role:

GREAT LAKES DENTISTRY is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our dental team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Interview patients to obtain case histories and maintain accurate records
  • Schedule and confirm appointments, ensuring timely and efficient use of our team's time
  • Complete insurance and other claim forms, ensuring compliance with regulatory requirements
  • Maintain a well-organized filing system, both physical and digital
  • Order supplies and maintain inventory, ensuring we have the necessary materials to operate effectively
  • Determine and establish office procedures and routines, ensuring a seamless and efficient work environment
  • Enter and format electronically based medical reports and correspondence, preparing spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records, ensuring the highest level of patient confidentiality
  • Prepare draft agendas for meetings and take, transcribe, and distribute minutes, ensuring all team members are informed and up-to-date

Requirements:

  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience an asset, but not required
  • Permanent position, 40 hours per week
  • English language proficiency


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