Administrative Contracts Coordinator

2 days ago

Vancouver, British Columbia, Canada Community Living BC Full time

We are seeking a highly organized and detail-oriented Administrative Contracts Coordinator to join our team at Community Living BC.

The ideal candidate will have 3 years of clerical/administrative support experience, with a strong focus on financial positions such as payroll, accounts payable, accounts receivable, and bookkeeping. They will also possess excellent MS Word and MS Excel skills.

As an Administrative Contracts Coordinator, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff.

Your duties will include:

  • Preparing, administering, and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area.
  • Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports.
  • Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system.
  • Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information.
  • Greeting, screening, and directing families and persons with developmental disabilities to appropriate offices and agencies for service.
  • Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment lists, and notifying staff of arrivals.
  • Liaising with Quality Service Analysts for initial, renewal, and modification contracts.
  • Verifying that backup and source documents are accurate, complete, and compliant and are approved by appropriate spending authority per CLBC policy and procedure.
  • Resolving transactions that are not in compliance, referring complex transactions to the supervisor.

You will work closely with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements.

This is a great opportunity for an administrative professional who loves staying organized, excels at managing multiple tasks, and has a sharp attention to detail. We're looking for someone who enjoys working with others, communicates clearly with a diverse range of people, and listens actively to ensure nothing is missed.

Key Qualifications:

  • Grade twelve diploma or equivalent education
  • A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g., payroll, accounts payable, accounts receivable, bookkeeping)
  • Strong MS Word and MS Excel skills
  • Preference may be given to candidates with experience processing contracts
  • Typing speed of 50WPM

What We Offer:

This is a part-time Auxiliary position with an estimated 70 hours bi-weekly. The successful candidate will start at $29.78 per hour, which translates to approximately $61,255 per year, based on a 40-hour workweek.

Please note that this salary estimate is based on national averages in Canada and may vary depending on location and individual circumstances.

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