Administrative Support Officer

1 month ago


Ottawa, Ontario, Canada University of Ottawa Full time

Job Title: Senior Officer, Administrative Support

Job Summary:

We are seeking a highly skilled and experienced Senior Officer, Administrative Support to join our team at the University of Ottawa. The successful candidate will be responsible for planning and coordinating activities related to the administration of financial, human, physical, and material resources of the sector.

Key Responsibilities:

  • Payroll: Prepare requests for remuneration, administer remuneration for casual and term employees, and verify payroll reports for accuracy.
  • Human Resources: Act as a resource person for the sector, interpret collective agreements and policies, and facilitate processes.
  • Material Resources: Manage material resources of the sector, purchase goods and services, and create services contracts.
  • Records Management: Maintain an effective filing and records management system.
  • Reporting: Prepare various reports on financial transactions, accounts, payroll, budget projections, and human resources-related data.

Requirements:

  • Advanced knowledge of administration, accounting, financial and human resources principles.
  • Minimum 3 years of demonstrated experience in a similar role.
  • Knowledge of computer systems and software, including financial systems, spreadsheets, databases, Internet, and e-mail.
  • Experience in interpreting, explaining, and applying policies and regulations.
  • Experience working in a unionized environment and in interpreting collective agreements.
  • Ability to produce high-quality work under pressure while meeting strict deadlines.
  • Strong interpersonal and communication skills.
  • Strong organizational skills.
  • High level of discretion.
  • Bilingualism – French and English (spoken and written).

What We Offer:

The University of Ottawa offers a dynamic and inclusive work environment, competitive salary, and a comprehensive benefits package.



  • Ottawa, Ontario, Canada Administrative Full time

    Administrative Opportunity: Disability Case Manager - Claims AdvisorAt Administrative, we strive to attract talented individuals who can support our client partners in achieving their business goals. We are currently seeking a motivated Bilingual Disability Case Manager to join our team.Key Responsibilities:Medical Claims Analysis: Perform thorough analysis...


  • Ottawa, Ontario, Canada Soubliere Interiors Ltd. Full time

    Job Title: Administrative Assistant - Office SupportJob Summary: We are seeking an experienced Administrative Assistant to join our team at Soubliere Interiors Ltd. The successful candidate will provide administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key Responsibilities:Coordinate office activities...


  • Ottawa, Ontario, Canada University of Ottawa Full time

    Job Title: Senior Officer, Administrative SupportJob Summary:We are seeking a highly skilled and experienced Senior Officer, Administrative Support to join our team at the University of Ottawa. The successful candidate will be responsible for planning and coordinating activities related to the administration of financial, human, physical, and material...


  • Ottawa, Ontario, Canada University of Ottawa Full time

    Job Title: Senior Officer, Administrative SupportJob Summary:We are seeking a highly skilled and experienced Senior Officer, Administrative Support to join our team at the University of Ottawa. The successful candidate will be responsible for planning and coordinating activities related to the administration of financial, human, physical, and material...


  • Ottawa, Ontario, Canada Administrative Full time

    Bilingual Disability Case Manager - Claims AdvisorAt Synergie Hunt International, we are committed to excellence in our field and are seeking a highly skilled Bilingual Disability Case Manager - Claims Advisor to join our team.Key Responsibilities:Collaborate with internal team members and external customers to ensure the effective processing of medical...


  • Ottawa, Ontario, Canada Administrative Full time

    Bilingual Disability Case Manager - Claims AdvisorAt Synergie Hunt International, we are committed to excellence in our field and are seeking a highly skilled Bilingual Disability Case Manager - Claims Advisor to join our team.Key Responsibilities:Collaborate with internal team members and external customers to ensure the effective processing of medical...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Administrative Assistant - Office SupportWe are seeking an experienced Administrative Assistant to join our team at Subhkin Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Arrange and coordinate seminars,...


  • Ottawa, Ontario, Canada Administrative Full time

    We are seeking a highly motivated Financial Services Coordinator Specialist to join our team at Synergie.About UsFor over fifty years, Synergie has stood out from the competition by attracting talented individuals. We support client partners in achieving their business goals.Job DescriptionThe Billing Coordinator role involves analyzing and processing...


  • Ottawa, Ontario, Canada Advantage Solutions Full time

    Job SummaryThe Administrative Assistant will provide clerical support to Division Management in a timely, efficient, and professional manner.Key Responsibilities:Manage in a timely manner the distribution of emails, invoices, expenses, and overall office and calendar management.Act as a key liaison between Canadian leaders in operations and sales teams to...


  • Ottawa, Ontario, Canada Soubliere Interiors Ltd. Full time

    Job Title: Administrative Assistant - Office SupportWe are seeking an experienced Administrative Assistant to join our team at Soubliere Interiors Ltd. The successful candidate will be responsible for providing administrative support to our office team, ensuring the smooth operation of our daily activities.Key Responsibilities:Coordinate seminars,...

  • Office Administrator

    2 weeks ago


    Ottawa, Ontario, Canada Family Dental Care Full time

    Job Title: Office AdministratorJob Summary:Family Dental Care is looking for a skilled Office Administrator to join their team. As an Office Administrator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and delegating tasks to office support staff.Key Responsibilities:Administrative Support:...


  • Ottawa, Ontario, Canada Soubliere Interiors Ltd. Full time

    Job Title: Administrative Assistant - Office SupportWe are seeking an experienced Administrative Assistant to join our team at Soubliere Interiors Ltd. as an Office Support professional. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as ensuring the HR department meets the organization's...

  • Office Administrator

    3 weeks ago


    Ottawa, Ontario, Canada ADVEX SOLUTIONS LIMITED Full time

    Job Title: Office AdministratorWe are seeking an experienced Office Administrator to join our team at ADVEX SOLUTIONS LIMITED. The successful candidate will be responsible for providing administrative support to our office, including tasks such as implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to...


  • Ottawa, Ontario, Canada Soubliere Interiors Ltd. Full time

    About Soubliere Interiors Ltd.We are a dynamic and growing company seeking an experienced Administrative Assistant - Office Support Professional to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office and supporting our staff in achieving their goals.Job SummaryThis is a permanent...


  • Ottawa, Ontario, Canada ONTARIO INC Full time

    {"h1": "Administrative Officer Job Description", "p": "We are seeking an experienced Administrative Officer to join our team at Ontario Inc. As an Administrative Officer, you will be responsible for providing administrative support to our staff and management team. Your primary focus will be on ensuring the smooth operation of our office, including...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Administrative Assistant - Office SupportWe are seeking an experienced Administrative Assistant to join our team at Subhkin Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our real estate team. Your duties will include arranging and coordinating seminars, conferences, and other events, as well...


  • Ottawa, Ontario, Canada SMOKE AVENUE Full time

    Job Title: Administration OfficerAt SMOKE AVENUE, we are seeking a highly organized and detail-oriented Administration Officer to join our team. As an Administration Officer, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...


  • Ottawa, Ontario, Canada SMOKE AVENUE Full time

    Job Title: Administration OfficerAt SMOKE AVENUE, we are seeking a highly organized and detail-oriented Administration Officer to join our team. As an Administration Officer, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...


  • Ottawa, Ontario, Canada SMOKE AVENUE Full time

    Job Title: Administration OfficerAt SMOKE AVENUE, we are seeking a highly organized and detail-oriented Administration Officer to join our team. As an Administration Officer, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...


  • Ottawa, Ontario, Canada SMOKE AVENUE Full time

    Job Title: Administration OfficerAt SMOKE AVENUE, we are seeking a highly organized and detail-oriented Administration Officer to join our team. As an Administration Officer, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide...