Administrative Coordinator

3 weeks ago

Caledon East, Ontario, Canada Aman Buttar Prec Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Aman Buttar Prec Inc.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, planning and controlling budgets, establishing policies and procedures, and training other workers.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Arrange travel and related itineraries
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Maintain and manage digital databases
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Plan, organize, direct, control, and evaluate daily operations
Computer and Technology Knowledge:
  • Google Docs
  • Microsoft Visio
  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Accounting software
  • MS Access
  • MS Office
  • Quick Books
  • Simply Accounting
Area of Specialization:
  • Correspondence
  • Reports and records
  • Contracts
  • Financial statements
  • Invoices
  • Charts, tables, graphs, and diagrams
Work Conditions and Physical Capabilities:
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
Personal Suitability:
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Accurate
  • Client focus
  • Reliability
Health Benefits:
  • Health care plan
Other Benefits:
  • Other benefits

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