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Administrative Assistant

2 months ago

London, Ontario, Canada Pioneer Cruises Full time
About the Role

Pioneer Cruises is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, seminars, and conferences.
  • Scheduling: Schedule appointments and confirm meetings.
  • Communication: Answer electronic enquiries and respond to phone calls and messages.
  • Office Management: Order office supplies, maintain inventory, and arrange travel and related itineraries.
  • Information Management: Set up and maintain manual and computerized information filing systems.
  • Correspondence: Type and proofread correspondence, forms, and other documents.
  • Administrative Procedures: Oversee and co-ordinate office administrative procedures, review and evaluate new procedures, and establish work priorities.
  • Reporting: Assemble data and prepare periodic and special reports, manuals, and correspondence.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in a similar role.
  • Skills: Excellent oral and written communication skills, ability to multitask, flexibility, and attention to detail.
  • Computer Skills: Proficient in Google Docs, Microsoft Visio, MS Excel, MS PowerPoint, MS Windows, MS Word, and accounting software.
Working Conditions
  • Work Environment: Work in a fast-paced office environment with tight deadlines.
  • Physical Demands: Repetitive tasks and attention to detail required.
What We Offer
  • Opportunity to Work with a Dynamic Team: Join our team and contribute to the success of Pioneer Cruises.
  • Competitive Salary and Benefits: We offer a competitive salary and benefits package.