Senior Administrative Assistant
4 weeks ago
Job Title: Senior Administrative Assistant - Office Manager
Job Summary:
We are seeking a highly organized and experienced Senior Administrative Assistant to support our team at Grandmaster Financial Planning. As an office manager, you will play a crucial role in ensuring smooth daily operations and high client satisfaction.
Key Responsibilities:
- Provide executive-level administrative support to management and staff.
- Manage calendars, schedule meetings, and coordinate appointments.
- Handle correspondence, manage emails, and respond to inquiries promptly.
- Maintain and organize filing systems, both electronic and physical, ensuring accurate record-keeping.
- Prepare and format documents, reports, and presentations with precision.
- Assist with client onboarding and database management.
- Uphold confidentiality and professionalism in all interactions.
- Organize company events, meetings, and travel arrangements.
- Serve as the first point of contact for visitors and phone inquiries, offering outstanding customer service.
Requirements:
- Fully bilingual in French & English (necessity)
- Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook).
- Familiarity with CRMs.
- Strong knowledge of office management systems and procedures.
- Ability to manage complex scheduling and prioritize tasks.
- Tech-savvy and adaptable to new tools quickly.
Benefits:
- We offer a competitive salary, health insurance, a group retirement plan, and a minimum of two weeks of paid vacation.
- At Grandmaster Financial Planning, we recognize the value of exceptional administrative support and aim for a long-term relationship with a bilingual admin assistant who thrives under pressure and is passionate about meaningful work that positively impacts people's lives.
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