Senior Administrative Assistant

4 weeks ago

Ottawa, Ontario, Canada Grandmaster Financial Planning DFSIN Ottawa Full time

Role Summary

We are seeking a highly organized and experienced Senior Administrative Assistant to support our team at Grandmaster Financial Planning / DFSIN Ottawa. This is a demanding position that requires exceptional administrative skills, a passion for detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities

  • Provide executive-level administrative support to management and staff.
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Handle correspondence, manage emails, and respond to inquiries promptly.
  • Maintain and organize filing systems, both electronic and physical, ensuring accurate record-keeping.
  • Prepare and format documents, reports, and presentations with precision.
  • Assist with client onboarding and database management.
  • Uphold confidentiality and professionalism in all interactions.
  • Organize company events, meetings, and travel arrangements.
  • Serve as the first point of contact for visitors and phone inquiries, offering outstanding customer service.

Requirements

  • Fully bilingual in French & English (necessity)
  • Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook).
  • Familiarity with CRMs.
  • Strong knowledge of office management systems and procedures.
  • Ability to manage complex scheduling and prioritize tasks.
  • Tech-savvy and adaptable to new tools quickly.

What We Offer

  • We're seeking a distinguished team member who will be compensated above market rates for exceptional talent and work. Starting salary is between $65K and $80k, with the potential to go up to $100K for the right person bringing proven and consistent value to the team.
  • Benefits include health insurance, a group retirement plan, and a minimum of two weeks of paid vacation.

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