HVAC Project Coordination Specialist

15 hours ago


Kingston, Canada O'Dell HVAC Group Full time

O'Dell HVAC Group is a leading provider of heating, ventilating, and air conditioning solutions in Ontario.

As an HVAC Project Coordination Specialist, you will work closely with our sales team to ensure the successful delivery of projects. Your primary responsibilities will include:

  • Scheduling projects and managing timelines
  • Producing and maintaining project documents
  • Managing NS data (sales totals, POs, estimated ship dates, etc.)
  • Entering and managing orders
  • Coordinating deliveries
  • Liaising with contractors to support project delivery activities
  • Overseeing project schedules
  • Confirming bill of materials and verifying ventilation equipment details
  • Communicating equipment delivery details
  • Administering change notices and purchasing orders
  • Managing internal service paint case files and coordinating fulfillment processes
  • Arranging shipments and coordinating logistics with internal and external contacts

You will be responsible for establishing and maintaining relationships with our sales team and external vendors.

The ideal candidate will possess strong communication and interpersonal skills, with the ability to work independently and collaboratively as part of a team across multiple office locations.

In this role, you can expect a competitive salary range of $65,000 - $85,000 per year, based on experience, as well as a comprehensive benefits package, including RRSP matching and professional affiliations. We also offer flexible work arrangements, including hybrid work options, and a commitment to employee growth and development.

O'Dell HVAC Group values diversity, equity, and inclusion and is committed to providing accommodations to applicants with disabilities throughout the recruitment process. Please inform us of any accommodation needs you may require.



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