Medical Office Coordinator

4 weeks ago

St Catharines, Ontario, Canada Ontario Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Ontario Inc. As a key member of our healthcare operations team, you will be responsible for providing administrative support to our medical staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Interview patients to obtain case histories and maintain accurate records
  • Schedule and confirm appointments, ensuring timely and efficient use of medical staff time
  • Complete insurance and other claim forms, ensuring compliance with regulatory requirements
  • Maintain a secure and organized filing system, both physical and electronic
  • Order supplies and maintain inventory, ensuring that our office is well-stocked and equipped to meet the needs of our medical staff
  • Arrange travel, related itineraries, and make reservations as needed
  • Determine and establish office procedures and routines, ensuring efficiency and effectiveness
  • Enter and format electronically based medical reports and correspondence, preparing spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records, ensuring compliance with regulatory requirements
  • Prepare draft agendas for meetings and take, transcribe, and distribute minutes
Work Conditions and Physical Capabilities
  • Work under pressure, maintaining a calm and composed demeanor in fast-paced environments
  • Attention to detail, ensuring accuracy and precision in all tasks and responsibilities
Personal Suitability
  • Client focus, providing exceptional service and support to our patients and medical staff
  • Excellent oral communication skills, ensuring clear and effective communication with all stakeholders
  • Flexibility, adapting to changing priorities and deadlines as needed
  • Organized, prioritizing tasks and responsibilities to ensure efficient and effective use of time
  • Team player, working collaboratively with medical staff and other team members to achieve common goals
Health Benefits
  • Dental plan, providing comprehensive coverage for our employees and their families
  • Disability benefits, ensuring support and protection for our employees in the event of illness or injury
  • Health care plan, providing access to quality medical care and services
  • Vision care benefits, ensuring our employees have access to comprehensive eye care services
Financial Benefits
  • As per collective agreement, ensuring fair and competitive compensation for our employees
  • Bonus, recognizing and rewarding outstanding performance and contributions
  • Commission, providing opportunities for our employees to earn additional income based on their performance
  • Gratuities, recognizing and rewarding exceptional service and support
  • Group insurance benefits, providing comprehensive coverage for our employees and their families
  • Life insurance, ensuring support and protection for our employees in the event of their passing
  • Mileage paid, providing reimbursement for business-related travel expenses
  • Pension plan, ensuring a secure and stable financial future for our employees
  • Piece work, providing opportunities for our employees to earn additional income based on their performance
  • Registered Education Savings Plan (RESP), supporting the educational goals and aspirations of our employees
  • Registered Retirement Savings Plan (RRSP), ensuring a secure and stable financial future for our employees

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