Administrative Operations Manager

2 weeks ago


Vancouver, British Columbia, Canada Ausenco Full time

Ausenco is a leading global company that redefines the possibilities in complex projects and challenging environments. Our mission is to deliver innovative, value-added consulting, project delivery, asset operations, and maintenance solutions.

Job Overview

We are seeking an experienced Office Services Coordinator to join our team in Vancouver, Canada. This role will be responsible for overseeing the physical plant in our office, including monthly inspections, predictive maintenance, and budget planning.

Main Responsibilities
  1. Facilities Operations:
  • Perform daily walk-throughs and checklists as outlined in the Pender Office Manual.
  • Manage inventory records, including furniture, appliances, equipment, and keys.
  • Coordinate office space changes for Vancouver and Victoria offices, including renovations, desk moves, schedules, cleaning, and IT services.
  • Organize and maintain storage/file areas to acceptable standards as per the Facilities Manual.
  • Manage vendor relationships, including coffee suppliers, ordering, and servicing coffee machines and water coolers.
  • Oversee kitchen appliance maintenance and repairs, including condition monitoring and record-keeping.
  • Ensure boardrooms are maintained and "ready for use" daily.
  • Collaborate with the Regional Facilities Manager to improve office layouts and oversee office or desk moves, including coordinating move schedules, desk cleaning, and IT services.
  • Assist with CAPEX project management, including contractor scheduling and on-site supervision.
  • Update signage and branding following North American Facilities Manual standards.


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