Support Services Coordinator
1 week ago
We are seeking a highly organized and detail-oriented Support Services Coordinator to join our team at Medusa Shisha Bar and Lounge.
Key Responsibilities- Co-ordinate seminars, conferences, and other events ensuring seamless execution.
- Manage incoming and outgoing mail, as well as other materials, maintaining a professional and efficient workflow.
- Prepare minutes of meetings, seminars, and conferences with accuracy and attention to detail.
- Determine and establish office procedures and routines for optimal productivity.
- Schedule appointments and confirm them with all parties involved.
- Answer telephone calls, relay messages, and handle electronic enquiries in a timely and courteous manner.
- Compile data, statistics, and other information to support decision-making and strategic planning.
- Maintain inventory levels of office supplies and order new stock as needed.
- Arrange travel itineraries and make reservations for employees or clients when required.
- Greet visitors and direct them to relevant contacts or service areas.
- Establish and maintain accurate manual and digital filing systems to ensure quick access to important documents.
- Type and proofread correspondence, forms, and other documents to ensure precision and professionalism.
- Perform data entry tasks efficiently and accurately.
- Provide exceptional customer service to internal and external stakeholders.
- Maintain and manage our digital database to ensure up-to-date information.
This is a permanent position working 32 hours per week. The successful candidate will receive a competitive salary of $45,000 - $55,000 annually, commensurate with experience.
-
Support Services Coordinator
7 days ago
Waterloo, Ontario, Canada Subway Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Support Services Coordinator to join our team at Subway. In this role, you will be responsible for coordinating seminars, conferences, and other events, as well as planning and controlling budgets and expenditures.Main ResponsibilitiesSeminar and Conference Coordination: Arrange logistics,...
-
Executive Support Coordinator
1 week ago
Waterloo, Ontario, Canada AV Locky Immigration Solutions Inc. Full timeThe AV Locky Immigration Solutions Inc. is seeking a skilled and organized Executive Support Coordinator to join our team.Estimated Salary: $45,000 - $60,000 per yearAbout the RoleThis role will provide administrative support to our senior management team, ensuring seamless day-to-day operations and contributing to the overall success of the company.Main...
-
Executive Support Specialist
1 week ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeCompany Overview: At Ogilvie Financial Services Inc., we strive to provide exceptional support to our clients and team members alike. Our HR department plays a crucial role in ensuring the smooth operation of our daily activities.About the Role: We are seeking an experienced Executive Support Specialist to join our team. As an integral part of our HR...
-
Administrative Support Specialist
4 weeks ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeJob SummaryOgilvie Financial Services Inc. is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities- Assist with staff consultation and grievance...
-
Administrative Support Specialist
4 weeks ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Ogilvie Financial Services Inc. The successful candidate will be responsible for providing administrative support to our HR department, ensuring the smooth operation of daily tasks and activities.Key Responsibilities:Assist with staff consultation and grievance...
-
Administrative Coordinator
4 weeks ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeAt Ogilvie Financial Services Inc., we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our HR department, ensuring that all operations meet the organization's goals.Key Responsibilities:Assist with staff consultation and grievance...
-
Administrative Support Specialist
4 weeks ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Ogilvie Financial Services Inc. The successful candidate will be responsible for providing administrative support to the HR department, ensuring that daily operations run smoothly and efficiently.Key Responsibilities:Assist with staff consultation and grievance...
-
Administrative Support Specialist
4 weeks ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Ogilvie Financial Services Inc. The successful candidate will provide administrative support to the HR department, ensuring seamless day-to-day operations.Key Responsibilities:Assist with staff consultation and grievance proceduresCoordinate the activities of the...
-
Administrative Coordinator
3 weeks ago
Waterloo, Ontario, Canada University of Waterloo Full timeKey ResponsibilitiesProvide administrative support to undergraduate programs, including undergraduate program support, academic policy interpretation, teaching evaluation record maintenance, and undergraduate program information maintenance.Program SupportOffer administrative support to the Associate Chair for Undergraduate Studies, including program...
-
HR Coordinator
1 week ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeAbout Ogilvie Financial Services Inc.At Ogilvie Financial Services Inc., we are committed to providing exceptional financial services. We are seeking a highly skilled and detail-oriented HR Coordinator to join our team.Job OverviewThis is a permanent position working 40 hours per week with an estimated salary range of $45,000 - $65,000 per year based on the...
-
Administrative Coordinator
3 weeks ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeJob DescriptionOgilvie Financial Services Inc. is seeking a highly skilled Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our HR department, ensuring that all operations meet the organization's goals.Key Responsibilities:Coordinate HR activities: Ensure that all HR tasks are...
-
Academic Services Coordinator
4 weeks ago
Waterloo, Ontario, Canada University of Waterloo Full timeOverviewThe University of Waterloo seeks a highly skilled Academic Services Coordinator to support the new Biomedical Engineering Graduate Program. This role will provide a broad spectrum of responsibilities, including client service, academic integrity, scheduling, support for core functions, data management, and general administrative...
-
Administrative Operations Coordinator
7 days ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeWe are seeking a highly organized and detail-oriented Administrative Operations Coordinator to join our team at Ogilvie Financial Services Inc.Job SummaryThis is a permanent, full-time position that offers a competitive salary of $60,000 per year.The ideal candidate will have experience in administrative roles and be proficient in coordinating daily...
-
Client Support Coordinator
1 month ago
Waterloo, Ontario, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a Client Support Coordinator to join our team at beBee Professionals in Waterloo, Canada. In this role, you will work closely with clients to provide essential care and support, enhancing their daily living activities and promoting independence.Key Responsibilities:Assist clients with personal care, including bathing, dressing, and...
-
Business Support Coordinator
1 month ago
Waterloo, Ontario, Canada beBee Professionals Full time $45,000 - $65,000We are seeking a highly skilled Business Support Coordinator to join our team in Waterloo, Canada. In this role, you will be responsible for providing administrative support to the office team, ensuring efficient office operations and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file...
-
Senior Administrative Support Coordinator
7 days ago
Waterloo, Ontario, Canada Ontario Inc. Full timeWe are seeking a highly organized and detail-oriented Senior Administrative Support Coordinator to join our team at Ontario Inc. in Canada.About the RoleThe successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of daily activities, and contributing to the development of effective office...
-
Administrative Coordinator
4 weeks ago
Waterloo, Ontario, Canada Ogilvie Financial Services Inc. Full timeOgilvie Financial Services Inc. is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating the activities of the HR department to ensure they meet the organization's goals. This includes coordinating the flow of information within the team, directing and controlling daily operations,...
-
Research Programs and Services Coordinator
4 weeks ago
Waterloo, Ontario, Canada University of Waterloo Full timeOverviewThe University of Waterloo Library is a dynamic hub for learning, research, and innovation. As a key partner in the university's academic journey, the library provides interdisciplinary spaces and resources that foster collaboration and knowledge sharing among students, faculty, and staff. With a strong commitment to equity, diversity, inclusion, and...
-
Academic Services Coordinator
4 weeks ago
Waterloo, Ontario, Canada University of Waterloo Full timeJob SummaryThe Academic Services Coordinator plays a vital role in supporting the Department of Systems Design Engineering at the University of Waterloo. This position is responsible for providing exceptional client service to students, faculty, and staff, while also contributing to the development of student-centred services.Key ResponsibilitiesProvide...
-
Client Services Coordinator
2 weeks ago
Waterloo, Ontario, Canada The Toronto-Dominion Bank (Canada) Full timeAbout the RoleWe're seeking a highly organized and detail-oriented Client Services Coordinator to provide dedicated support to our Investment Advisors and teams.In this role, you will be responsible for preparing documentation, creating reports, and communicating with clients and other branch staff to deliver exceptional client service.You will also be...