Event Coordinator

4 weeks ago

Vancouver, British Columbia, Canada AMS of UBC Full time

Job Summary

The AMS of UBC is seeking a highly skilled and experienced Event Lead to join our Catering & Conferences team. As an Event Lead, you will be responsible for the successful execution of AMS Catering & Conferences operations through the planning, coordination, and delivery of C&C events.

Key Responsibilities

  • Provide excellent customer service through liaising with clients to ensure order verification and professional and courteous service
  • Responsible for the execution of catering/banquet functions and assists management team with the execution of larger events
  • Supervises and directs C&C Associates and Drivers in the planning and execution of catering and conference onsite and offsite events
  • Assists the C&C management team in human resources related tasks such as, but not limited to, training, and scheduling of C&C staff
  • Liaises and co-ordinates with AMS sales team to ensure a seamless guest experience
  • Plans and prepares next day's events and ensures cleanliness of relevant areas, including set-up and tear-down of rooms according to client specifications
  • Adheres to all AMS policies and procedures, as well as other regulatory entities such as FoodSafe, Liquor and Cannabis Regulatory Branch, Worksafe BC, etc.
  • Ensures the professional assembly and presentation of all food & beverage items during events
  • Prepares, loads and safely stores Food & Beverage items, equipment and supplies in the AMS catering vehicle(s)
  • Actively promotes Catering and Conference events
  • Ability to work flexible hours (daytime, evenings, weekends and holidays) and on call
  • Works with the AMS mission statement and values to operate a successful department

Requirements

  • A minimum 2 years food and beverage supervisory roles is a requirement.
  • Ability to lift up to 22 kg (48.5 lbs)
  • Ability to stand for 100% of shift
  • Ability to work flexible hours including evenings and late nights
  • Ability to carry 3 plates and a tray
  • Valid BC driver's license with a clean driver's abstract
  • Food Safe level 1 certification or higher
  • Serving- It- Right certification
  • Self-motivated with demonstrated superior skills in customer service and organization
  • Strong leadership, organizational, problem-solving and time-management skills
  • Detail oriented, ability to perform tasks in a timely manner and follow instructions
  • Language: Required to speak, read and write English, with fluency in other languages being an asset
  • Experience with MS Office Suite an asset

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