Executive Assistant

2 weeks ago

Vancouver, British Columbia, Canada Aon Full time

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

We are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

This is a hybrid role with the flexibility to work both virtually and from our Vancouver, BC office.

As an Executive Assistant at Aon, you will contribute to the creation of tangible results for our clients by applying innovative and effective solutions within our Consulting group at Aon in Vancouver, BC.

You will work directly under the direction of the Administrative Operations Manager and provide support to a team of senior consultants.

  • Prepare and produce presentations and correspondence: graphic presentations and other documents, including improving grammar, punctuation and clarity;
  • Perform quality control of documents; Apply Aon Branding
  • Provide financial support through the preparation and management of invoices;
  • Maintain files, databases and shared sites, such as SharePoint;
  • Scheduling and coordinating internal and external meetings (convocations, rooms, caterers, material orders, agenda management, etc.);
  • Work in collaboration with the team, assisting in the replacement of staff on annual leave or sick leave, as needed, and provide assistance in the event of extra work for administrative assistants;
  • Make travel arrangements;
  • Prepare and submit expense reports;
  • Attend external meetings and perform minute taking and/or Board management duties, as needed; and
  • Perform all other related duties.
Estimated Salary Range:

The salary range for this position is $55,000 - $65,000. The actual salary will vary based on applicant's education, experience, skills and abilities, as well as internal equity.

About Our Company:

Aon has the opportunity you've been waiting for.

We believe in developing skills that align with the colleague's strengths and interests and that means our administrative assistants are involved in every aspect of Wealth Solutions.

This is an ideal position for someone who recognizes their current strengths but is interested in developing more skills that align with their career aspirations.

Skills and Experience Required:
  • Three + (3+) years experience in a similar role;
  • Proficiency in MS Office software (Word, Excel and PowerPoint);
  • Punctuality and reliability;
  • Organizational skills, initiative, resourcefulness and attention to detail;
  • Flexibility and team spirit;
  • Ability to work independently with a variety of people.
Benefits:

In addition to our comprehensive benefits package, we encourage a diverse workforce.

We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working

What the Day Will Look Like:

As part of a market-leading team, you will contribute to the creation of tangible results for our clients by applying innovative and effective solutions within our Consulting group at Aon in Vancouver, BC.

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