Distribution & Reception Coordinator

6 days ago

NiagaraontheLake, Ontario, Canada Shaw Festival Theatre Full time

Distribution & Reception Coordinator Job Summary

This role is responsible for providing administrative support to the Distribution and Reception team at Shaw Festival Theatre. The successful candidate will be responsible for sorting and distributing mail, managing the front desk, and providing exceptional customer service to patrons and staff.

Key Responsibilities:

  • Sort and distribute postal mail, interoffice, couriers, and parcels
  • Deliver postal mail and print projects throughout the site
  • Coordinate and prepare projects for printing from start to delivery
  • Establish and maintain quality controls to ensure work accuracy
  • Respond to first-level phone calls from end users of photocopy equipment
  • Replace photocopier toner, stock paper, and maintain cleanliness of workspace
  • Run reports as needed

Reception Responsibilities:

  • Cover Reception area daily lunch breaks and additionally, in coordination with both Distribution Supervisor and Reception Supervisor, cover Reception as required
  • Provide front-line security for backstage admittance
  • Answer telephone calls, greet company members, patrons, and visitors in backstage area
  • Use an internal paging system to make company announcements as required
  • Troubleshoot basic telephone issues
  • Assist in maintaining patron addresses in the Tessitura constituent database
  • Assist with parcel deliveries, lost and found

Qualifications:

  • High School Diploma or equivalent work experience
  • Experience working in a mail room, copy centre, customer service, or reception role

Skills:

  • Excellent interpersonal skills with the ability to quickly develop business relationships
  • Strong self-motivation to drive results
  • Excellent communication skills both verbal and written
  • Ability to remain confidential and discreet
  • Effective use of Microsoft Office
  • Ability to lift 30+lbs. as necessary
  • Eligible for Canadian Passport to travel to the U.S.A

Other:

  • Present a professional image at all times to customers and vendors

Please Note: All new hires must provide proof of COVID-19 vaccination.

  • Distribution and Reception Coordinator

    1 week ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Summary: We are seeking a highly organized and detail-oriented Distribution and Reception Coordinator to join our team at Shaw Festival Theatre. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:  Sort and distribute mail, packages, and other...

  • Distribution and Reception Coordinator

    2 weeks ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Summary:As a Distribution and Reception Coordinator at Shaw Festival Theatre, you will play a vital role in ensuring the smooth operation of our mailroom and reception areas. Your primary responsibilities will include sorting and distributing mail, parcels, and packages, as well as providing exceptional customer service to our patrons and staff.Key...

  • Distribution Coordinator

    1 month ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Distribution & Reception CoordinatorJoin the Shaw Festival Theatre team as a Distribution & Reception Coordinator, where you will play a vital role in ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:Sort and distribute postal mail, interoffice, couriers, and parcels with precision and efficiency.Deliver postal mail and...

  • Distribution Coordinator

    3 weeks ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Distribution & Reception CoordinatorJoin the Shaw Festival Theatre team as a Distribution & Reception Coordinator, where you will play a vital role in ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:Sort and distribute mail, packages, and other materials to various departments and teams.Deliver mail and print projects...

  • Distribution Coordinator

    3 weeks ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Distribution & Reception CoordinatorJoin the Shaw Festival Theatre team as a Distribution & Reception Coordinator, where you will play a vital role in ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:Sort and distribute mail, packages, and other materials to various departments and teams.Deliver mail and print projects...

  • Distribution Coordinator

    1 month ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Distribution & Reception CoordinatorJoin the Shaw Festival Theatre team as a Distribution & Reception Coordinator, where you will play a vital role in ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:Sort and distribute mail, packages, and other materials to various departments and teams.Deliver mail and print projects...

  • Distribution Coordinator

    1 month ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Distribution & Reception CoordinatorJoin the Shaw Festival Theatre team as a Distribution & Reception Coordinator, where you will play a vital role in ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:Sort and distribute mail, packages, and other materials to various departments and teams.Deliver mail and print projects...

  • Distribution Coordinator

    1 month ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Distribution & Reception CoordinatorJoin the Shaw Festival Theatre team as a Distribution & Reception Coordinator, where you will play a vital role in ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:Sort and distribute mail, packages, and other materials to various departments and teams.Deliver mail and print projects...

  • Distribution and Logistics Coordinator

    2 months ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Summary:The Distribution and Reception Coordinator will be responsible for ensuring the smooth operation of the mailroom and reception areas at Shaw Festival Theatre. This includes sorting and distributing mail, coordinating projects for printing, and providing front-line security for backstage admittance.Key Responsibilities:Mailroom Operations:Sort and...

  • Distribution and Logistics Coordinator

    2 months ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Summary:The Distribution and Reception Coordinator will be responsible for ensuring the smooth operation of the mailroom and reception areas at Shaw Festival Theatre. This includes sorting and distributing mail, coordinating projects for printing, and providing front-line security for backstage admittance.Key Responsibilities:Mailroom Operations:Sort and...

  • Mailroom and Reception Coordinator

    1 week ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Summary: We are seeking a highly organized and detail-oriented Mailroom and Reception Coordinator to join our team at Shaw Festival Theatre. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our mailroom and reception areas.Key Responsibilities:  Sort and distribute mail, packages, and other...

  • Logistics and Guest Services Coordinator

    2 months ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Shaw Festival Theatre seeks a dedicated Logistics and Guest Services Coordinator to join our dynamic team!In this multifaceted role, you will play a vital part in ensuring the smooth operation of our theatre by managing mail distribution, print services, and providing exceptional guest support.Your Responsibilities:Distribution Excellence:• Sort and...

  • Coordinating Specialist

    4 weeks ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Title: Coordinator, Governors CouncilAbout the Role:The Shaw Festival Theatre is seeking a highly organized and detail-oriented Coordinator to support the Governors Council, a group of loyal and generous donors. As a key member of the Development team, you will be responsible for providing exceptional stewardship, cultivation, and service support to our...

  • Coordinating Specialist

    1 month ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Title: Coordinator, Governors CouncilAbout the Role:The Shaw Festival Theatre is seeking a highly organized and detail-oriented Coordinator to support the Governors Council, a group of loyal and generous donors. As a key member of the Development team, you will be responsible for providing exceptional stewardship, cultivation, and service support to our...

  • Coordinating Specialist

    1 month ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Title: Coordinator, Governors CouncilAbout the Role:The Shaw Festival Theatre is seeking a highly organized and detail-oriented Coordinator to support the Governors Council, a group of loyal and generous donors. As a key member of the Development team, you will be responsible for providing exceptional stewardship, cultivation, and service support to our...

  • Coordinating Specialist

    4 weeks ago

    Niagara-on-the-Lake, Ontario, Canada Shaw Festival Theatre Full time

    Job Title: Coordinator, Governors CouncilAbout the Role:The Shaw Festival Theatre is seeking a highly organized and detail-oriented Coordinator to support the Governors Council, a group of loyal and generous donors. As a key member of the Development team, you will be responsible for providing exceptional stewardship, cultivation, and service support to our...

  • Warehouse Coordinator

    3 days ago

    Niagara-on-the-Lake, Ontario, Canada Vintage Hotels Full time

    Vintage Hotels is hiring a skilled Receiver to be responsible for managing all incoming goods.The ideal candidate will ensure that received goods meet purchase order specifications, both in quantity and quality, and will be responsible for physically moving these goods to the correct departments for distribution.Key Responsibilities:Collaborate with...

  • Hospitality Ambassador

    2 weeks ago

    Niagara-on-the-Lake, Ontario, Canada Vintage Hotels Full time

    Vintage Hotels is seeking a part-time Host/Hostess to join our team at Pillar and Post.Key Responsibilities:Coordinate server and bussing staff to ensure efficient service.Ensure prompt seating and menu distribution to guests.Manage reservations and communicate with staff and management.Provide exceptional customer service and support during peak...

  • Hospitality Ambassador

    2 weeks ago

    Niagara-on-the-Lake, Ontario, Canada Vintage Hotels Full time

    Vintage Hotels is seeking a part-time Host/Hostess to join our team at Pillar and Post.Key Responsibilities:Coordinate server and bussing staff to ensure efficient service.Ensure prompt seating and menu distribution to guests.Manage reservations and communicate with staff and management.Provide exceptional customer service and support during peak...

  • Hospitality Ambassador

    1 month ago

    Niagara-on-the-Lake, Ontario, Canada Vintage Hotels Full time

    Vintage Hotels is seeking a part-time Host/Hostess to join our team at Pillar and Post.Key Responsibilities:Coordinate the allocation of servers and bussers to ensure seamless service.Ensure prompt seating and menu distribution to guests.Manage reservations and communicate with guests via phone and in-person.Assist servers and bussers during peak...