Administrative Coordinator

4 weeks ago


Whitby, Canada 360insights Full time
About the Role

As the Administrative Assistant, you will serve as the central point of contact for our President's office, providing administrative support to various members of the Executive Leadership Team. This role requires a high level of attention to detail, organizational skills, and the ability to manage multiple tasks and priorities.

Key Responsibilities
  • Manage the President's calendar, including scheduling meetings, appointments, and events.
  • Organize and coordinate onsite and offsite events, meetings, and travel arrangements.
  • Handle incoming communication, including emails, phone calls, and Teams requests.
  • Prepare presentations, reports, and other materials for external and internal meetings.
  • Provide clerical support, including expense reports, filing, scanning, and photocopying.
  • Manage accounts and invoices, ensuring efficient streamlining of services.
  • Assist with planning and coordination of team events, such as holiday parties and All-Hands meetings.
  • Ensure the overall efficiency of daily operations by monitoring workflow and delegating tasks.
Requirements
  • Exceptional knowledge of Microsoft Office and Outlook.
  • Effective verbal, written, and interpersonal skills.
  • Outstanding organizational and follow-through skills.
  • Ability to work in a fast-paced environment, under pressure, and meet tight deadlines.
  • Excellent analytical, thinking, and problem-solving skills.
  • Excellent prioritization and time management skills.
About Us

At 360insights, we are committed to providing exceptional support to our Executive Leadership Team. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



  • Whitby, Canada Moovment Logistics Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Moovment Logistics Inc.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure efficiency and effectiveness.Establish work priorities and ensure procedures are followed and deadlines are met.Coordinate and plan for...


  • Whitby, Canada Moovment Logistics Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Moovment Logistics Inc.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure efficiency and effectiveness.Establish work priorities and ensure procedures are followed and deadlines are met.Coordinate and plan for...


  • Whitby, Canada Alzheimer Society of Durham Region Full time

    Job Posting: **Administrative Coordinator - Full Time (35 hours/week)** The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support for our...


  • Whitby, Canada Moovment Logistics Inc. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Moovment Logistics Inc. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key...


  • Whitby, Canada Papa John's Pizza Full time

    Job SummaryWe are seeking a highly organized and reliable Administrative Coordinator to join our team at Papa John's Pizza. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and...


  • Whitby, Canada Papa John's Pizza Full time

    Job SummaryWe are seeking a highly organized and reliable Administrative Coordinator to join our team at Papa John's Pizza. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and...


  • Whitby, Canada Papa John's Pizza Full time

    Job SummaryWe are seeking a highly organized and reliable Administrative Coordinator to join our team at Papa John's Pizza. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and...


  • Whitby, Canada Papa John's Pizza Full time

    Job SummaryWe are seeking a highly organized and reliable Administrative Coordinator to join our team at Papa John's Pizza. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and...


  • Whitby, Canada Papa John's Pizza Full time

    Job SummaryWe are seeking a highly organized and reliable Office Administrator to join our team at Papa John's Pizza. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key ResponsibilitiesReview and evaluate new administrative...


  • Whitby, Canada Papa John's Pizza Full time

    Job SummaryWe are seeking an organized and reliable individual to fill the role of Administrative Coordinator at Papa John's Pizza. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key ResponsibilitiesReview and...


  • Whitby, Canada THE CASH HUT CORPORATION Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at THE CASH HUT CORPORATION. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the management team, including...


  • Whitby, Canada TC Transcontinental Full time

    **Site Administration Coordinator**: - Whitby - Ontario - 10275BR **Job description and requirements** - The - **SITE administration coordinator** ***will be responsible for supporting the General Manager as well as the HR Manager at the TC Whitby plant. This position will focus on administrative support and payroll management in the Plant. The incumbent...


  • Whitby, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...


  • Whitby, Canada Moovment Logistics Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at Moovment Logistics Inc. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate new...


  • Whitby, Canada Moovment Logistics Inc. Full time

    Job Title: Administrative Services CoordinatorAbout the Role:We are seeking an experienced Administrative Services Coordinator to join our team at Moovment Logistics Inc. As an Administrative Services Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are...


  • Whitby, Canada YNJ Immigration Consultancy Inc Full time

    Job DescriptionWe are seeking an Administrative Coordinator to join our team at YNJ Immigration Consultancy Inc. This is a permanent position with a 30-35 hour workweek.Key ResponsibilitiesImplement new administrative procedures to improve efficiency and productivity.Review and evaluate existing procedures to ensure they are up-to-date and...


  • Whitby, Canada Moovment Logistics Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Manager to join our team at Moovment Logistics Inc.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the team, including preparing reports, managing inventory, and maintaining budgetary controls.Office Operations: Coordinate and plan for office...


  • Whitby, Canada Moovment Logistics Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Manager to join our team at Moovment Logistics Inc.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the team, including preparing reports, managing inventory, and maintaining budgetary controls.Office Operations: Coordinate and plan for office...


  • Whitby, Canada TC Transcontinental Full time

    The **SITE ADMINISTRATION COORDINATOR **will be responsible for supporting the General Manager as well as the HR Manager at the TC Whitby plant. This position will focus on administrative support and payroll management in the Plant. The incumbent will be responsible for the preparation of weekly, bi-weekly payrolls, benefits administration, and monthly...


  • Whitby, Canada Ann Arbour Consultants Inc. Full time

    Job Description SummaryAt Ann Arbour Consultants Inc., we're seeking an Administrative Coordinator to arrange seminars, conferences, and information flow. This role involves opening mail, training workers, and recording meeting minutes. The successful candidate will provide exceptional customer service and maintain databases efficiently.Key...