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Administrative Coordinator for Human Resources and Finance

1 month ago

Greater Toronto Area, Canada Bravado Designs Ltd. Full time
About Us

Bravado Designs Ltd. is a leading provider of intimate apparel for women, with over 30 years of experience in designing products that make them feel beautiful and comfortable.

We believe in delivering exceptional quality and strong communication between teams to ensure a cohesive brand experience.

Job Description

Administrative Specialist:

This cross-functional role combines Human Resources plan administration and tasks with Accounts Payable/Finance responsibilities on a daily, weekly, and monthly basis, with additional support for Office and Customer Service as needed.

The successful candidate will work independently yet collaboratively with access to confidential information and data, demonstrating effective organizational and time management skills, strong communication skills, and accuracy with attention to detail to execute multiple responsibilities efficiently.

Key Responsibilities
  • Human Resources:
  • Maintain employee paid time off records annually and weekly.
  • Bi-monthly payroll processing, identifying changes required and updating documentation for input and processing by Finance colleagues.
  • Plan Administrator responsible for initiating updates in the payroll and benefits program portals and resolving issues.
  • Health & Safety, including 1st aid training certifications for trained employees and self, maintaining 1st aid kits/AED, completing employee incident reports, and submitting WSIB forms as required.
  • Assist with other HR-related duties and tasks, including maintaining accurate current employee records and documentation.
  • Office Administration:
  • Assist with administrative tasks, including document preparation, correspondence, meeting and event planning, and coordination, as well as special projects as needed.
  • Track and order office supplies, coffee service, and other office tasks as required.
  • Customer Service:
  • Provide support and address inquiries from customers and clients as required.
  • Input customer orders into the ERP system as required and provide vacation coverage as needed.
Requirements
  • Minimum 5 years' experience in a cross-functional office administration role.
  • Human Resources administration experience with payroll and benefit plans using systems portals.
  • Finance or Accounts Payable experience.
  • Intermediate skills using Microsoft Suite, including Dynamics SL, Excel, Word, Outlook, PPT, Teams.
  • Experience using Bank portals (e.g., HSBC, RBC) and Expense software (e.g., Concur) is preferred.
  • Proven skills using ERP software.
  • Ability to multi-task, work well under pressure, maintain accuracy, and meet deadlines.
  • Maintain professionalism, confidentiality, and handle sensitive information with discretion.
  • Post-secondary education or equivalent experience in Human Resources, Finance.
  • Essential requirements within Bravado's culture, consistently demonstrating key Bravado's Values - One Team, Resilience, Respect, Passion.
What We Offer

A competitive compensation package, including salary and benefits.