Administrative Assistant, Human Resources

6 months ago

Greater Sudbury, Canada Northern Ontario School of Medicine Full time

As a member of the Human Resources Team, this position’s primary purpose is to provide a complete range of administrative support and professional Administrative Assistant level expertise to the Unit.

In a fast paced environment, the position reports directly to the Director of Human Resources but will be given tasks from all team members. Multi-tasking and organization are key to supporting this Unit.

**Responsibilities**:
Tasks include but are not limited to the following:

- Opens and distributes incoming regular and electronic mail and other material and coordinates the flow of information internally and with other units and organizations. Prepares replies on routine matters on behalf of the HR Unit.
- Schedules meetings, books rooms, and organizes video/teleconferences for Unit or committee members ensuring that all necessary arrangements are made. Committee support includes creation and distribution of agenda, recording and preparation of meeting minutes, coordination of follow-up required, dissemination of documents, etc.
- Prepares, edits and proofreads correspondence, reports, presentations, and other required material/documentation. Prepares graphs, charts, spreadsheets, and schedules to aid unit members.
- Undertakes routine administrative tasks including arrangements for printing, photocopying, collation of documents, coordinating catering and travel arrangements, and completing relevant reconciliations.
- Using approved NOSM University standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.
- Supports various committees by preparing minutes, scheduling and preparing meeting documentation

**Unit specific responsibilities**:

- Assists the HR Consultants with special projects, as required
- Provides general Office HR Support, coordinates HR billings with finance, opens and distributes incoming regular and electronic mail and other material and coordinates the flow of information internally and with other units and organizations. Prepares replies on routine matters on behalf of the HR Unit
- Creates graphs/charts and spreadsheets for HR Unit. Processes and maintains Human Resources personnel files for all employee classifications. Maintains some HR metrics and produces reports as required by the Unit. Responsible for retention and archiving of all personnel records and other HR related records -both electronic and paper. Ensuring accurate and organized records as maintained at all times.
- Administratively supports the tuition waiver process by receiving and verifying eligibility of waivers, drafting and sending letters to universities, maintaining tracking spreadsheet, and collecting required documentation from employees in accordance with the Tuition Waiver Policy and Procedures.
- Ensures the proper administration of the collective agreement provisions / union issues and tracks human resources issues for monthly Human Resources reporting.
- Assist with research for various policies, grievances, negotiations, arbitrations, as requested.
- Supports labour relations committees such as LMC, JCC by preparing the agenda, scheduling the meeting and preparing and sending out the documentation, taking minutes, producing action item lists, etc.
- Updates classification lists and compensation schedules/tables in accordance with the CA.
- All other duties as assigned.

**Qualifications**:
**Education**:

- A college diploma (preferably in Office Administration, Business Administration or other administrative-related discipline) from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.

**Knowledge, Skills and Abilities**:

- Minimum of three (3) years of related experience is required
- Understanding of Labour Relations, Collective Agreements and HR would be an asset.
- Knowledge of principles and practices of human resources management and of best practices and professional standards in the field of human resources would be an asset
- Demonstrated time management skills
- Ability to adapt to new technology
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
- Ability to respond quickly in a dynamic and changing environment
- Ability to work individually as well as part of a team
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
- Strong writing, editing, and proofreading skills
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
- Experience with database entry and spreadsheet management is required
- Demonstrated experience recording and transcribing formal and/or informal minutes is required
- Superior telephone manners and strong interpersonal skills

**Language**:

- Must be able to communicate effectively in English (verbally, written and com

  • Administrative Assistant, Human Resources

    7 months ago

    Greater Sudbury, Canada Northern Ontario School of Medicine Full time

    As a member of the Human Resources Team, this position’s primary purpose is to provide a complete range of administrative support and professional Administrative Assistant level expertise to the Unit. In a fast paced environment, the position reports directly to the Director of Human Resources but will be given tasks from all team members. Multi-tasking...

  • Human Resources Assistant

    4 months ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Human Resources Assistant**: Competition # 6396 Job Title Human Resources Assistant Department Disability Management Status Temporary (October 2024 - October 2025) Work Type Full-time Affiliation Non Union Shift Assignment Days Bilingualism Required No Police Check Requirement N/A Site Kirkwood Site Salary Information $28.55 to...

  • Human Resources Generalist

    6 months ago

    Greater Sudbury, Canada Northern Ontario School of Medicine Full time

    Reporting to the Vice-President, Administration and Chief Operating Officer and taking day-to-day direction and guidance from the Human Resources Consultants, the Human Resources (HR) Generalist will assist with the facilitation of all HR functions and programs. The HR Generalist will act as lead with the recruitment and orientation process and will provide...

  • Human Resources Generalist I

    2 months ago

    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    **Human Resources Generalist (On-Site)**: - Full Time - Human Resources Sudbury, Ontario, Sudbury, ON, CA- Requisition ID: 2562 - ApplyPOSITION TITLE: Human Resources Generalist (On-Site) LOCATION: Sudbury, ON REPORTS TO: Regional Human Resources Manager MacLean Engineering is currently recruiting for an ambitious and service orientated Human Resources...

  • Human Resources Intern

    3 months ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Human Resources Intern**: Competition # 6584 Job Title Human Resources Intern Department Human Resources Status Temporary (October 2024 - October 2025) Work Type Full-time Affiliation Non Union Shift Assignment As assigned Bilingualism Required No Police Check Requirement N/A Site Kirkwood Site Salary Information $20.35 /...

  • Human Resources/payroll Clerk

    4 months ago

    Greater Sudbury, Canada Northern Ontario School of Medicine Full time

    Reporting to the Director, Human Resources, and working in collaboration with the Human Resources Coordinator (Payroll, Pension and Benefits), this position’s purpose is to provide confidential Human Resources support with a primary focus on processing the Universities payroll. The incumbent will also process pension and benefit information, remittances,...

  • Human Resources Service Representative

    2 months ago

    Greater Sudbury, Canada Health Sciences North Full time

    **Human Resources Service Representative**: Competition # 6660 Job Title Human Resources Service Representative Department Recruitment Status Temporary (October 2024 - August 2025) Work Type Full-time Affiliation Non Union Shift Assignment As assigned Bilingualism Required No Police Check Requirement N/A Site Kirkwood Site Salary...

  • Human Resources Manager

    7 months ago

    Greater Sudbury, Canada Environmental 360 Solutions Full time

    **Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. **Position Description** The...

  • Human Resources Coordinator

    7 months ago

    Greater Sudbury, Canada Vale Full time

    Ready to lead with your HR skills? **Who We Are**: Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people. Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer...

  • Human Resources Coordinator

    6 months ago

    Greater Sudbury, Canada DMC Mining Services Full time

    Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability. DMC is currently looking for a Human Resources Coordinator for our Sudbury office. They will be responsible for coordinating the human resource’s function, including supporting recruitment, onboarding, employee relations, and end-to-end accurate processing of employee...

  • Human Resource Generalist

    7 months ago

    Greater Sudbury, Canada Join The A Team Full time

    The HR Generalist will be an integral member of Plan A Powered By StaffStat’s Human Resources Department as we strive to provide a positive employee experience for all team members. The human resources (HR) generalist is a professional who oversees the human resources responsibilities and activities of the organization and manages recruitment processes,...

  • Bilingual Human Resources Generalist

    7 months ago

    Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

    POSITION TITLE: Bilingual Human Resources Generalist (On-Site) LOCATION: Sudbury, ON REPORTS TO: Regional Human Resources Manager MacLean Engineering is currently recruiting for an ambitious and service orientated Human Resources Generalist to join our team at our Sudbury, ON facility. If you are looking to be challenged, valued, and rewarded with a...

  • Bilingual Human Resources Generalist

    6 months ago

    Greater Sudbury, Canada MacLean Engineering Full time

    POSITION TITLE: Bilingual Human Resources Generalist (On-Site) LOCATION: Sudbury, ON REPORTS TO: Regional Human Resources Manager MacLean Engineering is currently recruiting for an ambitious and service orientated Human Resources Generalist to join our team at our Sudbury, ON facility. If you are looking to be challenged, valued, and rewarded with a...

  • Human Resources Business Partner

    7 months ago

    Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Human Resources/Labour Relations **Division**: Human Resources and Organizational Development **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Contract Position **Estimated Probable Duration**: Up to Seven (7) Months (may be extended) **Affiliation**: Non Union **Hours of Work**: 70 hours...

  • Human Resources Business Partner

    4 months ago

    Greater Sudbury, Canada City of Greater Sudbury Full time

    **Section**: Human Resources/Labour Relations **Division**: Human Resources and Organizational Development **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Contract Position **Estimated Probable Duration**: One (1) year **Affiliation**: Non Union **Hours of Work**: 70 hours bi-weekly **Shift Work...

  • Director of Human Resources and Organizational

    4 weeks ago

    Greater Sudbury, Canada City of Greater Sudbury Full time

    **Division**: Human Resources and Organizational Development **Department**: Corporate Services **Initial Reporting Location**: Tom Davies Square **Job Status**: Permanent position **Affiliation**: Non union **Range of Pay**: $144,460.89 to $170,130.24 per annum **The start date will follow the selection process.** **Main Function**: The position plays a...

  • Human Resources

    7 months ago

    Greater Sudbury, Canada Weaver, Simmons LLP Full time

    **Company Overview**: Weaver Simmons LLP is a law firm in Northeastern Ontario, known for our commitment to excellence, integrity, and client satisfaction. With a dedicated team of 30 lawyers and 60 support staff, we specialize in providing comprehensive legal services across various practice areas. We are currently seeking a dynamic and experienced HR...

  • Human Resources Business Partner

    8 months ago

    Sudbury, Canada Komatsu Full time

    Job Overview Reporting to the Human Resources Manager, Hard Rock, the HR Business Partner will be the main point of contact for employees and managers within for assigned departments. This includes supporting employee relations, performance management program guidance, compensation administration and departmental planning. This position will also assist...

  • Human Resources Coordinator

    6 months ago

    Greater Sudbury, Canada Weaver, Simmons LLP Full time

    **Company Overview**: Weaver Simmons LLP is a law firm in Northeastern Ontario, known for our commitment to excellence, integrity, and client satisfaction. With a dedicated team of 30 lawyers and 60 support staff, we specialize in providing comprehensive legal services across various practice areas. We are currently seeking a dynamic and experienced HR...

  • Administrative Coordinator for Human Resources and Finance

    3 weeks ago

    Greater Toronto Area, Canada Bravado Designs Ltd. Full time

    About UsBravado Designs Ltd. is a leading provider of intimate apparel for women, with over 30 years of experience in designing products that make them feel beautiful and comfortable.We believe in delivering exceptional quality and strong communication between teams to ensure a cohesive brand experience.Job DescriptionAdministrative Specialist:This...