Administrative Support Specialist

2 weeks ago

London, Ontario, Canada JIND CARRIERS Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at JIND CARRIERS. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Office Procedures: Determine and establish office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and travel arrangements for our team members.
  • Contract Management: Manage contracts, agreements, and other documents related to our business operations.
  • Training and Development: Develop and implement training strategies to enhance the skills and knowledge of our team members.
  • Communication: Answer telephone calls, relay messages, and respond to employee inquiries and complaints in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support our business decisions.
  • Inventory Management: Order office supplies, maintain inventory, and oversee payroll administration.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Database Management: Maintain and manage digital databases to support our business operations.
  • Bookkeeping: Perform basic bookkeeping tasks, including data entry and record-keeping.
Requirements
  • Computer and Technology Skills: Proficient in MS Outlook and QuickBooks.
  • Area of Specialization: Correspondence, contracts, and invoices.
  • Personal Suitability: Organized, dependable, and able to work in a fast-paced environment.

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