Administrative Support Specialist

3 weeks ago


Waterloo, Ontario, Canada Medusa Shisha Bar and Lounge Full time

We are seeking an experienced Administrative Assistant to join our team at Medusa Shisha Bar and Lounge. The successful candidate will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and other events. They will also be responsible for opening and distributing mail, recording minutes of meetings, and establishing office procedures and routines.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital databases

This is a permanent position working 32 hours per week. The successful candidate will be fluent in English and have excellent communication skills.



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