Administrative Support Specialist

1 week ago


Waterloo, Ontario, Canada ONTARIO INC. Full time

At ONTARIO INC., we are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and coordinate the work of other administrative staff
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments, meetings, and events
  • Manage contracts, agreements, and other documents
  • Provide exceptional customer service and respond to employee inquiries and complaints
  • Order office supplies and maintain inventory levels
  • Organize and maintain manual and computerized filing systems
  • Perform data entry and other administrative tasks as required
Requirements
  • Secondary (high) school graduation certificate
  • 7 months to less than 1 year of experience in an administrative role
  • Proficiency in MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word
  • Excellent communication and organizational skills
Working Conditions
  • Permanent full-time position
  • 30 to 40 hours per week
  • English language required


  • Waterloo, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Waterloo. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence,...


  • Waterloo, Ontario, Canada ONTARIO INC. Full time

    At ONTARIO INC., we are seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including scheduling appointments, managing contracts, and maintaining manual and computerized information filing systems.Key Responsibilities:Scheduling and...


  • Waterloo, Ontario, Canada A-CLASS INC. Full time

    A-CLASS INC. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key responsibilities include:Review and evaluate new administrative...


  • Waterloo, Ontario, Canada ONTARIO INC. Full time

    At ONTARIO INC., we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including supervising other workers, recording and preparing minutes of meetings, and scheduling appointments.Key ResponsibilitiesSupervise and...


  • Waterloo, Ontario, Canada CB Canada Full time

    Job Summary:We are seeking an Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including responding to customer requests, creating detailed communications, and preparing meeting documents.Key Responsibilities:- Respond to...


  • Waterloo, Ontario, Canada MODE IMMIGRATION INC Full time

    We are seeking an experienced Administrative Support Specialist to join our team at MODE IMMIGRATION INC. As an Administrative Support Specialist, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and establishing work priorities and ensuring procedures are followed and deadlines are met.Key...


  • Waterloo, Ontario, Canada QProVibe Inc. Full time

    At QProVibe Inc., we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for coordinating seminars, conferences, and other events. You will also be responsible for ensuring that the HR department meets the organization's goals by coordinating their activities....


  • Waterloo, Ontario, Canada Canada Inc. Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Canada Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, planning budgets, and scheduling appointments.Key Responsibilities:Arrange and...


  • Waterloo, Ontario, Canada ASHRAF DENTISTRY CORPORATION Full time

    We are seeking an Administrative Support Specialist to join our team at ASHRAF DENTISTRY CORPORATION. The successful candidate will possess a college diploma or equivalent and have 3 years of experience in an administrative role. Key responsibilities include providing administrative support to our team, maintaining accurate records, and ensuring the smooth...


  • Waterloo, Ontario, Canada ASHRAF DENTISTRY CORPORATION Full time

    We are seeking an Administrative Support Specialist to join our team at ASHRAF DENTISTRY CORPORATION. The successful candidate will possess a college diploma or equivalent and have 3 years of experience in an administrative role.Key ResponsibilitiesProvide administrative support to our team membersManage and maintain accurate records and filesCoordinate...


  • Waterloo, Ontario, Canada ASHRAF DENTISTRY CORPORATION Full time

    We are seeking an Administrative Support Specialist to join our team at ASHRAF DENTISTRY CORPORATION. The successful candidate will have a college diploma or equivalent and 3 years of experience in an administrative role. The position is a permanent, full-time opportunity with a 32.5 hour work week.Key ResponsibilitiesProviding administrative support to our...


  • Waterloo, Ontario, Canada ASHRAF DENTISTRY CORPORATION Full time

    At ASHRAF DENTISTRY CORPORATION, we are seeking an Administrative Support Specialist to join our team. This role will provide administrative support to our staff, ensuring the smooth operation of our office.Education RequirementsA college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years is required.Experience...


  • Waterloo, Ontario, Canada Government of Canada - Central Full time

    Job Title: Administrative Support, CEO OfficeWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the Government of Canada - Central. The successful candidate will provide administrative support to the CEO and other senior executives, ensuring the smooth operation of the office.Key Responsibilities:Provide...


  • Waterloo, Ontario, Canada Government of Canada - Central Full time

    Job Title: Administrative Support, CEO OfficeWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the Government of Canada - Central. The successful candidate will provide administrative support to the CEO and other senior executives, ensuring the smooth operation of the office.Key Responsibilities:Provide...


  • Waterloo, Ontario, Canada ASHRAF DENTISTRY CORPORATION Full time

    We are seeking an Administrative Support Specialist to join our team at ASHRAF DENTISTRY CORPORATION. The successful candidate will have a college diploma or equivalent and 3 years of experience in an administrative role. The position offers a permanent work term with 35 hours of work per week and a dental plan.Key Responsibilities:Providing administrative...


  • Waterloo, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals is seeking a highly skilled Administrative Support Specialist to join our team in Waterloo, Canada. As a key member of our support team, you will be responsible for providing exceptional support to our clients, including managing incoming calls, scheduling appointments, and performing various administrative tasks.Key...


  • Waterloo, Ontario, Canada ONTARIO INC. Full time

    Job Summary: We are seeking an experienced Administrative Support Specialist to join our team at ONTARIO INC. as an Office Operations Coordinator. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Supervise and coordinate the work of other...


  • Waterloo, Ontario, Canada Medusa Shisha Bar and Lounge Full time

    At Medusa Shisha Bar and Lounge, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as maintaining office procedures and routines. This role requires excellent communication and problem-solving...


  • Waterloo, Ontario, Canada Pragmatisch Solutions Limited Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Pragmatisch Solutions Limited. The successful candidate will provide administrative support to the CEO and other senior staff members, ensuring the smooth operation of the organization.Key ResponsibilitiesAllocate resources to implement...


  • Waterloo, Ontario, Canada Pragmatisch Solutions Limited Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Pragmatisch Solutions Limited. The successful candidate will provide administrative support to the CEO and other senior staff members, ensuring the smooth operation of the organization.Key ResponsibilitiesAllocate resources to implement...