Administrative Coordinator

6 days ago

Vancouver, British Columbia, Canada CAREER COORDINATORS Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Career Coordinators. As an Administrative Coordinator, you will play a key role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
  • Event Planning
    • Coordinate and plan seminars, conferences, and other events.
    • Arrange travel and accommodations for attendees.
  • HR Support
    • Coordinate the activities of the HR department to ensure they meet the organization's goals.
    • Review HR projects to ensure compliance with laws and regulations.
  • Communication
    • Coordinate the flow of information within the team.
    • Prepare and distribute meeting minutes, reports, and other documents.
  • Financial Management
    • Plan and control budget and expenditures.
    • Manage contracts and negotiate collective agreements.
  • Recruitment
    • Plan, develop, and implement recruitment strategies.
    • Schedule and confirm appointments.
  • Customer Service
    • Provide excellent customer service to internal and external clients.
    • Respond to customer inquiries and resolve issues in a timely manner.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience
    • Experience an asset.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to work independently and as part of a team.
    • Proficient in Microsoft Office and Google Suite.
Working Conditions
  • Work Environment
    • Fast-paced environment.
    • Work under pressure.
    • Tight deadlines.
  • Physical Demands
    • Ability to work independently.
    • Ability to work with minimal supervision.

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