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Administrative Coordinator

2 months ago

Vancouver, British Columbia, Canada Beach Avenue Animal Hospital BC LTD Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Beach Avenue Animal Hospital BC LTD. As an Administrative Coordinator, you will play a vital role in ensuring the smooth operation of our office and supporting our staff in their daily tasks.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our staff, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Management
    • Oversee the day-to-day operations of the office, including managing supplies, maintaining equipment, and ensuring a clean and organized workspace.
    • Develop and implement procedures to improve office efficiency and productivity.
  • Communication and Customer Service
    • Provide exceptional customer service to our clients, including responding to inquiries and resolving issues in a timely and professional manner.
    • Communicate effectively with staff, clients, and external partners to ensure seamless communication and collaboration.
  • Project Coordination
    • Assist in the planning and coordination of projects, including developing project plans, coordinating resources, and tracking progress.
    • Provide support to staff in the development and implementation of projects.
  • Payroll and Financial Administration
    • Assist in the preparation and processing of payroll, including ensuring accuracy and compliance with regulations.
    • Manage and maintain accurate and up-to-date financial records, including accounts payable and receivable.
  • HR and Recruitment
    • Assist in the recruitment and hiring process, including developing job postings, screening applicants, and coordinating interviews.
    • Provide support to staff in the development and implementation of HR policies and procedures.
  • Continuous Improvement
    • Identify areas for improvement and develop strategies to enhance office efficiency and productivity.
    • Monitor and evaluate the effectiveness of office procedures and make recommendations for change.
Requirements
  • Education
    • Bachelor's degree in Business Administration, Office Administration, or a related field.
  • Experience
    • 3 years to less than 5 years of experience in an administrative role, preferably in a healthcare setting.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
    • Ability to maintain confidentiality and handle sensitive information.