Administrative Coordinator

7 days ago

Bedford, Quebec, Canada VistaCare Communications Services of Canada Inc Full time
About the Role

VistaCare Communications Services of Canada Inc is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth flow of information within the organization.

Key Responsibilities
  • Coordinate and Manage Information: Ensure the timely and accurate distribution of information to team members and stakeholders.
  • Record and Prepare Minutes: Prepare and maintain minutes of meetings, seminars, and conferences, and ensure they are accurately recorded and distributed.
  • Establish Office Procedures: Develop and implement efficient office procedures and routines to optimize productivity and workflow.
  • Schedule and Confirm Appointments: Schedule and confirm appointments, meetings, and events, and ensure all necessary arrangements are made.
  • Perform Data Entry: Accurately and efficiently enter data into our digital database, ensuring all information is up-to-date and accurate.
  • Maintain Digital Database: Ensure the digital database is accurately maintained, up-to-date, and easily accessible to authorized personnel.Requirements
    • Education: College or CEGEP diploma.
    • Experience: 1 year to less than 2 years of experience in an administrative role.
    • Level of Expertise: Engineer.
    • Computer and Technology Knowledge: Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Word, and SharePoint.
    • Technical Terminology: Familiarity with engineering terminology.
    • Security and Safety: Ability to undergo a criminal record check.
    • Work Conditions and Physical Capabilities: Ability to work in a fast-paced environment, under pressure, with tight deadlines, and with minimal supervision.
    • Personal Suitability: Excellent oral and written communication skills, ability to multitask, flexibility, and a strong work ethic.
    Benefits
    • Health Benefits: Dental plan, health care plan, and vision care benefits.
    • Financial Benefits: Life insurance and Registered Retirement Savings Plan (RRSP).
    • Other Benefits: Free parking available and a permanent work term.

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