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Administrative Coordinator

2 months ago

Bedford, Quebec, Canada VistaCare Communications Services of Canada Inc Full time
Job Summary

VistaCare Communications Services of Canada Inc is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our staff.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our staff, including answering phone calls, responding to emails, and preparing correspondence.
    • Coordinate travel arrangements, meetings, and appointments as needed.
  • Record Keeping and Data Entry
    • Maintain accurate and up-to-date records, including filing, scanning, and shredding documents.
    • Perform data entry tasks, including updating databases and spreadsheets.
  • Communication and Customer Service
    • Provide excellent customer service to our clients and stakeholders, responding to their inquiries and concerns in a timely and professional manner.
    • Communicate effectively with our staff, management, and external partners to ensure seamless communication and collaboration.
  • Office Administration
    • Manage and maintain our office supplies, including ordering and inventorying materials.
    • Ensure the office is well-organized and tidy, including maintaining a clean and safe working environment.
Requirements
  • Education
    • College/CEGEP diploma or equivalent.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office, including Excel, Word, and Outlook.
    • Ability to work in a fast-paced environment and prioritize tasks effectively.
What We Offer
  • Competitive Salary
  • Benefits Package
    • Dental plan.
    • Health care plan.
    • Vision care benefits.
  • Other Benefits
    • Free parking available.