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Administrative Coordinator

2 months ago

Bedford, Quebec, Canada VistaCare Communications Services of Canada Inc Full time
About the Role

VistaCare Communications Services of Canada Inc is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring the smooth flow of information within the organization.

Key Responsibilities
  • Coordinate and Manage Information: Ensure the timely and accurate distribution of information to team members and stakeholders.
  • Record and Prepare Minutes: Prepare and maintain minutes of meetings, seminars, and conferences, and ensure they are accurately recorded and distributed.
  • Establish Office Procedures: Develop and implement efficient office procedures and routines to optimize productivity and workflow.
  • Schedule and Confirm Appointments: Schedule and confirm appointments, meetings, and events, and ensure all necessary arrangements are made.
  • Perform Data Entry: Accurately and efficiently perform data entry tasks, and ensure all data is up-to-date and accurate.
  • Maintain Digital Database: Maintain and manage our digital database, ensuring all information is accurate and up-to-date.
Requirements
  • Education: College or CEGEP diploma.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Level of Expertise: Engineer.
Skills and Qualifications
  • Computer and Technology Knowledge: Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Word, and SharePoint.
  • Technical Terminology: Familiarity with engineering terminology.
  • Security and Safety: Ability to undergo a criminal record check.
  • Work Conditions and Physical Capabilities: Ability to work in a fast-paced environment, work under pressure, and meet tight deadlines.
  • Personal Suitability: Excellent oral and written communication skills, ability to multitask, and a strong work ethic.
Benefits
  • Health Benefits: Dental plan, health care plan, and vision care benefits.
  • Financial Benefits: Life insurance and Registered Retirement Savings Plan (RRSP).
  • Other Benefits: Free parking available, and a permanent work term.
Language

English is the primary language of communication in this role.

Hours of Work

40 hours per week.