Senior Marketing Finance and Procurement Manager
6 days ago
We are seeking an experienced Senior Specialist to join our team as a Senior Marketing Finance and Procurement Manager.
About the RoleThis is a fantastic opportunity for a highly skilled professional to take on a key role in driving financial planning, budgeting, and procurement strategies for our marketing department.
The ideal candidate will have a strong background in finance, accounting, and procurement, with excellent analytical, communication, and negotiation skills.
About the CompanyOSL Retail Services is a dynamic and innovative company that provides customized sales solutions to clients across North America. We value teamwork, integrity, and innovation and are committed to being the premier sales organization in North America by 2025.
Key Responsibilities- Marketing Finance (70%)
- Manage business-directed cost center creation, workflow changes, and Campaign reallocations
- Analyze and approve marketing budget approval forms (PP) and ensure timely completion
- Audit and approve marketing payment request submissions to ensure invoice policy adherence and taxation compliance
- Communicate with marketing managers to ensure accruals are used within 3 months and close all left-over accruals
- Lead month-end closing activities, including GFP system closing and accrual vs. negative accrual checks
- Facilitate marketing finance process training and reinforcement
- Maintain marketing vendor relations and improve vendor billing quality and process efficiencies
- Accrual follow-up to receive invoices within 25 days of activity
- Validate invoices and process them into the GFP system
- Follow up on payment issues with vendors or customers
- Ensure all payments are approved and can be paid within 30 days
- Contact vendors to receive outstanding AR lists and follow up on outstanding items
- Manage checkbook and MP Tracker to provide clear views of marketing expenses to management
- Provide accurate forecasting to ensure divisional P/L impact is prepared and foreseen
- Reconcile budgets after invoicing in the GFP system
- Prepare ad-hoc reports for HQ, NAHQ, and internal management
- Deliver audit fieldwork according to established schedules
- Recommend internal control improvements, including operational enhancements and efficiencies
- Lead or participate in HQ and external audits
- Procurement (30%)
- Manage ATL and BTL activities, focusing on ATL activities
- Perform marketing vendor onboarding, registering process in compliance with procurement standards, controls, and risk management
- Lead development of departmental procedures and templates to further finance objectives
- Responsible for supplier sourcing and negotiation of procurement costs
- Assist in communicating registering and purchasing policies and practices to relevant groups
- Prepare and present reports providing information on purchasing requirements and performance against plans
- Manage projects and activities to ensure conformance to plans and timely achievement of results
- Post-bid management, including spend analysis and post-project evaluation
- Review marketing project requests and examine appropriate vendors through open bidding or quotation
- Ensure budget security through PP approval
- Aid vendors in submitting bids or quotes within planned timelines
- Review documents submitted by vendors to select the best bid based on company interests
- Analyze bids with historical marketing spending and current market trends to ensure cost efficiency
- Co-work with project owners to finalize winning bids and submit them for approval
- Prepare monthly reports on BQMS statistics to management
- Conduct periodic analysis and evaluation of BQMS related data
- Manage contract changes when original approved contracts need alterations due to revised work scopes
- Provide training to internal and external users of BQMS
- Assist in onsite vendor visits to qualify vendors for marketing use
- University degree or college equivalent in Business Administration, Commerce, or Accounting preferred
- 3+ years of related finance planning and/or accounting experience; purchasing experience, strategic sourcing
- Experience with ERP systems, preferably SAP
- Knowledge and understanding of sourcing/procurement systems; bid management
- Excellent written and oral communication and presentation skills
- Ability to think analytically and communicate complex issues
- Negotiation skills and ability to influence
- Excel and PowerPoint skills
- Procurement knowledge or background is an asset
- A competitive base salary of $80,000 - $90,000 per year, commensurate with experience
- Training and development opportunities to grow your career with one of Canada's Best Managed Companies
- A supportive workplace culture and work environment
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Mississauga, Ontario, Canada OSL Retail Services Full timeJob OverviewOSL Retail Services is seeking a talented individual to fill the role of Senior Marketing Finance and Procurement Specialist. This position offers a unique blend of finance and procurement experience, providing a challenging and rewarding opportunity for growth and development.ResponsibilitiesThe Senior Marketing Finance and Procurement...
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Mississauga, Ontario, Canada OSL Retail Services Full timeJob OverviewOSL Retail Services is seeking an experienced Senior Marketing Finance and Procurement Specialist to join our team. This exciting opportunity offers a challenging role with excellent career growth prospects.
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