Finance and Procurement Specialist Senior
2 days ago
OSL Retail Services is seeking an experienced Senior Finance and Procurement Specialist to join our team in Mississauga, Ontario. This exciting opportunity offers a competitive salary of $75,000-$85,000 per annum, along with training and development opportunities to grow your career with one of Canada's Best Managed Companies.
Company Overview
Established in 2012, OSL Retail Services provides customized sales solutions in retail, direct sales, merchandising, and customer acquisition. Our culture is built on passion, great customer service, and long-term relationships. We value people, passion, honesty, respect, and integrity, with a vision to be the premier sales organization in North America by 2025.
Responsibilities
As a Senior Finance and Procurement Specialist, you will play a critical role in ensuring finance guidelines and procurement policies are met through approval of marketing proposals and payment requests. You will also be responsible for analyzing complex data to identify new marketing vendor sourcing opportunities and expanding the vendor pool to generate cost savings. Additionally, you will perform financial, operational, system, and process audits of business units and outsourced operations, making recommendations for improvements based on findings. Your responsibilities will include maintaining internal control environments, participating in internal and external audits, and managing budgets to ensure they are planned, forecasted, and spent according to management direction.
Key Accountabilities
* Manage all business-directed cost center creation, workflow changes, and campaign reallocations (70% Marketing Finance)* Analyze and approve marketing budget approval forms and ongoing follow-up on approvals to ensure completion within required timeframes* Audit and approve marketing payment request submissions from Marketing divisions to ensure invoice policy adherence and compliance* Communicate with marketing managers and power users to ensure accruals are used within 3 months and close left-over accruals after 3 months* Lead month-end closing activities: GFP system closing and accrual vs. negative accrual check and balance* Facilitate marketing finance process training and reinforcement to Marketing and Sales Teams* Maintain marketing vendor relations and improve vendor billing quality and process efficiencies* Accrual follow-up to receive invoices within 25 days of activity occurrence* Validate invoices by checking tax, vendor info, duplication, budget source, etc., and process them into the GFP system once verified* Follow up on payment issues with vendors or customers* Follow up with approvers to ensure all payments are approved and can be paid within 30 days* Contact and liaise with main vendors to receive outstanding AR lists and follow up on outstanding items* Manage the checkbook and MP Tracker to provide clear views of marketing expenses to management and the executive team* Ensure checkbook information accuracy* Provide accurate forecasting to ensure divisional P/L impact is prepared and foreseen, review, and track monthly accrual feasibility and monitor divisional forecasting and accuracy* Ensure FOC orders are shipped before required delivery dates and reconcile budgets after being billed in the GFP system* Prepare ad-hoc reports for HQ, NAHQ, and internal management to fulfill their requirements* Deliver audit fieldwork according to established schedules* Recommend internal control improvements including operational enhancements or efficiencies* Lead or participate in HQ and external audits as required* Manage both ATL & BTL activities with primary focus on ATL activities (30% Procurement)* Perform marketing vendor onboarding registering process in compliance with procurement standards, controls, and risk management, including maintaining vendor relations, contract renewal terms, and vendor on-site inspection* Lead the development of departmental procedures and templates to further Finance objectives across the organization* Responsible for supplier sourcing and negotiation of procurement costs, including process steps such as supplier research, category/market research, data analysis on timeline schedule/cost/scope, maintaining baseline, RFP/RFI/RFQ, bid management, and cost benefit offer analysis* Assist in communicating registering and purchasing policies and practices to relevant groups of employees, customers, and internal business units* Prepare and present reports providing information to identify purchasing requirements and communicate performance against plans and business objectives* Manage projects and activities to ensure conformance to plans and timely and effective achievement of results* Responsible for post-bid management including spend analysis and post-project evaluation with Project Owners* Review marketing project requests and examine appropriate vendors by open bidding or quotation* Ensure budget security through PP approval (ensure standard steps enforced)* Aid vendors to submit bids or quotes within planned timelines* Review documents submitted by vendors to ensure winning bids selected based on best interest of the Company (cost effectiveness/saving, content, capability, etc.)* Analyze bids with historical marketing spend and current market trends to ensure cost efficiency* Co-work with Project Owners to finalize winning bids and submit for approval* Prepare monthly report on BQMS statistics (bidding, quotation, contract, and delivery confirmation) to Management* Conduct periodic analysis and evaluation of BQMS-related data* Manage contract change when original approved contracts need to be altered due to revised work scope* Any ad-hoc reports requested by Management for BQMS Marketing* Provide training to internal users (Project Owners) as well as external users (Vendors) of BQMS* Assist in onsite vendor visits to qualify vendors for Marketing use
Requirements
* University degree or College equivalent (Business Administration, Commerce, or Accounting) preferred* 3+ years of related finance planning and/or accounting experience; purchasing experience, strategic sourcing* Experience with an ERP system, preferably SAP* Knowledge and understanding of sourcing/procurement systems; bid management* Excellent written and oral communication and presentation skills with ability to present control analysis and recommendations with clarity and professionalism* Ability to think analytically, communicate complex issues, and develop control recommendations* Negotiation skills and ability to influence* Excel and PowerPoint skills* Procurement knowledge or background is an asset
What We Offer
We offer a competitive base salary of $75,000-$85,000 per annum, along with training and development opportunities to grow your career with one of Canada's Best Managed Companies. Our supportive workplace culture and work environment make us an ideal place to grow professionally.
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