Administrative Support Coordinator

4 weeks ago

Surrey, British Columbia, Canada Canam Accounting & Tax Services LTD. Full time
Job Summary:

The Administrative Support Coordinator role at Canam Accounting & Tax Services LTD. involves providing administrative assistance to the team by arranging seminars, recording meeting minutes, and scheduling appointments. This position requires excellent organizational skills, attention to detail, and the ability to multitask. The ideal candidate will have a secondary (high) school graduation certificate and 7 months to less than 1 year of experience in a similar role.

Key Responsibilities:

• Arrange and coordinate seminars, conferences, and other events by booking venues, catering, and audiovisual equipment.
• Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and completeness.
• Determine and establish office procedures and routines to ensure efficient workflow and productivity.
• Schedule and confirm appointments, meetings, and events, ensuring all parties are aware of the details.
• Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
• Compile data, statistics, and other information as required, using software applications and tools.
• Order office supplies and maintain inventory levels to ensure a well-stocked and efficient work environment.
• Organize staff consultation and grievance procedures, ensuring all employees are aware of their rights and responsibilities.
• Greet visitors and direct them to contacts or service areas, providing a welcoming and professional experience.
• Plan, organize, direct, control, and evaluate daily operations to ensure the team is working efficiently and effectively.

Work Details:

• Permanent work term in a dynamic and fast-paced environment.
• English work language, with excellent communication and interpersonal skills required.
• 30-40 hours per week, with flexibility to adjust as needed to meet business demands.

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