Administrative Officer

4 weeks ago


Mississauga, Ontario, Canada Patron Career Staffing Full time
Job Title: Administrative Officer

Patron Career Staffing is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our staff and management team.

Key Responsibilities:
  • Implement new administrative procedures and review and evaluate existing ones
  • Delegate work to office support staff and establish work priorities
  • Carry out administrative activities of the establishment and administer policies and procedures related to the release of records
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry and train staff
  • Oversee and co-ordinate office administrative procedures and oversee payroll administration
  • Plan and control budget and expenditures
Requirements:
  • Secondary (high) school graduation certificate
  • 7 months to less than 1 year of experience
  • Ability to work independently and in a fast-paced environment
  • Excellent oral communication and interpersonal skills
  • Organized and efficient with time management skills
  • Integrity and a team player
Language:

English

Work Setting:

Willing to relocate

Computer and Technology Knowledge:
  • Electronic mail
  • Electronic scheduler
  • Adobe Photoshop
  • Spreadsheet
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • Google Drive
Transportation/Travel Information:

Willing to travel regularly

Work Conditions and Physical Capabilities:
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
Personal Suitability:
  • Efficient interpersonal skills
  • Excellent oral communication
  • Organized
  • Time management
  • Integrity
  • Team player
Screening Questions:
  • Are you available for the advertised start date?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?
Support for Persons with Disabilities:
  • Provides physical accessibility accommodations
  • Provides visual accessibility accommodations
  • Provides auditory accessibility accommodations
  • Provides awareness training to employees
Support for Newcomers and Refugees:
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
Support for Youths:
  • Participates in a government or community program or initiative that supports youth employment
  • Offers on-the-job training tailored to youth
Support for Veterans:
  • Participates in a government or community program or initiative that supports Veterans
  • Offers mentorship, coaching and/or networking opportunities for Veterans
  • Provides awareness training to employees
Support for Indigenous People:
  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
Support for Mature Workers:
  • Participates in a government or community program or initiative that supports mature workers
  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching and/or networking opportunities for mature workers
Supports for Visible Minorities:
  • Applies hiring policies that discourage discrimination against members of visible minorities
  • Offers mentorship programs that pair members of visible minorities with experienced employees


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