Clinical Contract Management Specialist

2 weeks ago

Toronto, Ontario, Canada Avania Full time

About the Role:

Avania is seeking a skilled Clinical Contract Management Specialist to join our team. This exciting opportunity will involve managing clinical trial agreements and other types of contracts with clinical sites, investigators, and stakeholders.

In this role, you will be responsible for developing processes, toolkits, and contract management tasks for clinical studies, including review, negotiation, progress tracking, and finalization.

The successful candidate will have a strong background in site contracting and contract management, as well as experience with budget negotiation and project management.

Key Responsibilities:

  • Design and implement global and regional processes and workflows for site contracts and budget negotiation.
  • Develop CCM templates, negotiate guidelines, procedures, and tools.
  • Populate, review, and negotiate study and site-specific contracts and budgets.
  • Review client proposals/RFPs.
  • Support in preparing materials on CCM service offering strategy and improvements in collaboration with Business Development.
  • Handle contract management of site contracting and budgeting processes.
  • Collaborate with BAP and Finance on CCM pricing, units, and necessary processes and tools.
  • Establish relationships and collaborate closely with Operations staff to keep them informed of progress of agreements and aligned on relevant project timelines.
  • Participate in client meetings, present reports, support client relationships.
  • Develop contract management plans for site contracting projects.
  • Develop and contribute to the knowledge database of sites, templates, processes regarding site contracting.
  • Develop, improve, and maintain site contracting progress tracking and reporting with the use of appropriate tools, forms, or software.
  • Drive, negotiate, review, and process contracts in a commercially reasonable manner that protects Avania's fundamental interests and in a manner consistent with company rules, practices, and policies.
  • Negotiate contractual terms with other contracting parties.
  • Identify potential obstacles in the contracting process promptly and request assistance of Project Management staff as necessary to minimize delays and to facilitate the prompt conclusion of contractual negotiations.
  • Provide necessary administrative and operational support to bring and maintain the in-housekeeping at diligence-able level with respect to all site contracts.
  • Support in preparing internal training materials and presentations.
  • Liaise with DPO, IT, and other relevant stakeholders in an effort to ensure Avania complies with data protection laws and practices, taking into account GDPR, Australian Privacy Act, US HIPAA, and international data transfers.

Senior Associate Responsibilities:

  • Perform QCs on tasks performed by Associates.
  • Support and mentor Associates.
  • Provide input and suggestions for improvement of processes, templates, playbooks, etc.
  • Manage and resolve issues which may, depending on complexity, need escalation.
  • Provide support & input and participate in bid defenses' in collaboration with Business Development.

What We Offer:

A competitive compensation package of approximately $120,000 per year, comprehensive benefits, and opportunities for career growth and development. In addition, some roles offer travel opportunities and flexible work arrangements.

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